Περιγραφή εργασίας

About the Role:

We are looking for a highly organised, proactive, and professional Personal Assistant to provide executive, administrative, operational, and personal support to the Directors within a fast-paced luxury retail environment.

This is a varied and dynamic role that requires excellent organisational skills, discretion, and the ability to manage multiple priorities while ensuring the smooth day-to-day running of business operation.

Key Responsibilities

• Providing trusted, high-level support to the Directors by managing priorities and anticipating requirements.
• Supporting decision-making through organization of information, follow-ups, and coordination.
• Managing end-to-end travel arrangements including flights, hotels, transfers, visas, and detailed itineraries.
• Coordinating complex international travel schedules and last-minute changes.
• Managing complex calendars, scheduling meetings across multiple time zones.
• Preparing agendas, taking detailed meeting minutes, and tracking action items.
• Coordinating internal and external meetings, including showrooms and business appointments.
• Coordinating with maintenance teams, cleaning companies, and external vendors to ensure all stores and offices operate efficiently.
• Proactively identifying operational issues and ensuring timely resolution.
• Liaising with suppliers and service providers to maintain high operational standards.
• Managing orders for office supplies, cleaning products, and operational materials.
• Monitoring inventory levels and coordinating with suppliers.
• Managing contracts, agreements, invoices, and important documentation.
• Maintaining structured digital and physical filing systems.
• Acting as a primary point of contact between the Directors and internal/external stakeholders.
• Coordinating with partners, landlords, service providers, and showrooms.
• Managing personal tasks, external errands, and time-sensitive requests.
• Supporting both professional and personal matters to optimize the Directors’ time.
• Taking initiative to improve processes and workflows.
• Managing multiple priorities independently with minimal supervision.

What are we looking for

• Diploma or degree in Office Management, or a related field is an advantage.
• Experience in a Personal Assistant or Executive Assistant role, preferably supporting senior executives will be considered an advantage.
• Exceptional organisational and time management skills.
• Strong written and verbal communication abilities.
• High level of discretion, professionalism, and trustworthiness.
• Ability to anticipate needs and work proactively.
• Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Comfortable using digital calendars, communication, and document management tools.
• Fluency in English is required; any additional language will be considered as an advantage.

What We Offer

• Fixed salary
• Friendly and supportive working environment
• Opportunity to work closely with company CEOs
• Staff discounts
• Performance evaluations and bonus opportunities
• Long-term career growth within a dynamic company

Employment Type: Full-Time

Working Hours: Monday to Friday  

Πώς να υποβάλετε αίτηση

 For more information or to apply, please send your CV to: hr@splash.com.cy

Κατηγορίες εργασίας

Σχετικά με την εταιρεία

SPLASH TG LTD