Shipping Companies

Cyprus

Bernhard Schulte Shipmanagement (Cyprus) Ltd

Shipping Operations & Crewing

As an Assistant Fleet Personnel Officer - Trainee at BSM, you will be responsible for ensuring the smooth and efficient execution of departmental operations by providing comprehensive administrative support. The role plays a key part in maintaining accurate records, supporting pre-employment processes for seafarers, and facilitating effective coordination between internal teams and external stakeholders such as Flag Authorities.&nbsp;Key Responsibilities<ul><li>Provide administrative support to ensure efficient and well-organized department operations, including tasks such as purchase order creation, risk assessment preparation, briefings organization, and position scale coordination</li><li>Prepare and manage candidate documentation, including tests, CVs, and medical certificates, to support pre-employment screening</li><li>Maintain accurate and up-to-date records in personnel management systems and databases</li><li>Process Flag State endorsement applications accurately and in a timely manner, including certificate verification and document tracking</li><li>Maintain filing systems and records for all Flag applications</li><li>Communicate with Flag Authorities regarding application status and follow up as required</li><li>Administer processes related to drug and alcohol policy compliance</li><li>Update personnel records with applicable collective bargaining agreements and prepare union contribution documentation</li><li>Support departmental meetings by preparing materials and recording minutes when required</li><li>Perform additional administrative duties as assigned to support overall department effectiveness</li></ul>&nbsp;Qualifications &amp; Experience<ul><li>Relevant educational background</li><li>Experience in administrative support roles</li><li>Familiarity with documentation handling and record-keeping processes</li><li>Skills &amp; Competencies</li><li>Strong organizational and administrative skills</li><li>Attention to detail and accuracy</li><li>Effective communication and coordination abilities</li><li>Ability to manage multiple tasks and meet deadlines</li><li>Proficiency in data entry and maintaining structured records</li><li>Reliability and a proactive approach to supporting team operations</li></ul>&nbsp;Why You Should Join Us!We offer a supportive environment, competitive compensation, and meaningful opportunities. By joining us, you will enjoy:<ul><li>Annual leave days: 22</li><li>Competitive compensation package.</li><li>Provident fund.</li><li>Education sponsorship.</li><li>Medical insurance.</li><li>Gym membership.</li><li>Parking sponsorship.</li><li>A beautiful office in the heart of Limassol!</li></ul>In addition, everyone in the BSM community benefits from:<ul><li>Flexible working hours and home-office entitlement.</li><li>My door is always open policy by leaders.</li><li>24/7 mental health support</li></ul>

Assistant Fleet Personnel Officer - Trainee

Assistant Fleet Personnel Officer - Trainee

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