Cyprus

Business Administration

Accounting / Bookkeeping

Office Administration

Company Description&nbsp;Pixel Property Management (PPM) Ltd is a trusted property management company based in Limassol,Cyprus. We provide tailored solutions designed around the individual needs of each property owner,supporting clients in protecting, maintaining and optimising the value of their assets.&nbsp;Our approach is built on reliability, transparency and attention to detail. From day-to-day propertyadministration and maintenance coordination to resident support and owner communication, we aimto give our clients confidence that their properties are being cared for professionally and responsibly.As Pixel Property Management continues to grow, we are looking for an organised, reliable andproactive Property Administrator to join our team.&nbsp;This is a full-time role suited to someone who enjoys keeping information, people and tasks organised,follows through consistently, and is comfortable working across both office administration and practicalproperty-related coordination. The role is based from our office in Germasogeia and will also involveoccasional visits to properties across Limassol.&nbsp;We are looking for someone who is trustworthy, self-driven and service-oriented, with strong attentionto detail and the ability to manage multiple priorities effectively. You will work closely with theOperations Manager and wider team, helping ensure that property records, maintenance requests,financial information, owner requirements and day-to-day operational tasks are handled accurately andfollowed through to completion.&nbsp;Job Summary&nbsp;The Property Administrator is responsible for supporting the smooth administration and coordinationof our long and short-term property portfolio.&nbsp;The role includes maintaining accurate property and financial records, coordinating maintenance andsupplier appointments, tracking outstanding tasks, organising property documentation, supportingresident and owner communication, and ensuring that important information is recorded and kept upto date within internal systems.&nbsp;Working closely with the Operations Manager, the successful candidate will help coordinate day-to-dayproperty requirements and act as an important link between the office, property owners, residents,contractors, suppliers and internal team members.&nbsp;This position is ideal for someone who is highly organised, proactive and dependable, with a strongability to follow up, communicate clearly and ensure that nothing falls through the cracks. Accuracy,initiative and good judgement will be essential to success in the role.&nbsp;Key Responsibilities&nbsp;<ul><li>Maintain accurate and up-to-date property, owner, tenant, supplier and financial records, including agreements, inventories, invoices, expenses, utility information and other relevant documentation</li><li>Maintain internal ledgers, organise property-related expenses and supplier invoices, assist with rent tracking, and support the preparation of owner statements and reports</li><li>Coordinate maintenance requests, contractors and supplier appointments, arrange property access, and follow up on outstanding works, quotations and invoices through to completion</li><li>Communicate professionally with property owners, residents, contractors and other external parties regarding routine updates, documentation, maintenance matters and property requirements</li><li>Support the day-to-day administration of the property portfolio, tracking outstanding tasks, important deadlines, renewals and required follow-up actions</li><li>Assist with property turnovers and operational requirements, including coordinating cleaning, maintenance, inventory checks and property readiness for incoming occupants</li><li>Conduct or assist with property visits and routine inspections when required, documenting property condition, identifying required actions and ensuring appropriate follow-up</li><li>Work closely with the Operations Manager and wider team to coordinate portfolio requirements, identify inefficiencies and help improve internal systems and processes</li></ul>Skills &amp; Qualifications&nbsp;<ul><li>Excellent organisational and time-management skills, with the ability to manage multiple priorities and follow tasks through to completion</li><li>Strong attention to detail and a high level of accuracy, particularly when handling property, financial and administrative records</li><li>Excellent written and verbal communication skills, with confidence communicating professionally with owners, residents, contractors and suppliers</li><li>Proactive, dependable and solution-oriented, with the initiative to identify issues and take appropriate action before escalation</li><li>Strong numerical skills and basic bookkeeping knowledge, including maintaining ledgers, tracking expenses and identifying discrepancies</li><li>Confident using spreadsheets, digital systems and online platforms, with the ability to learn new software quickly</li><li>Previous experience in administration, property management, real estate, hospitality or a related service-based environment is preferred</li><li>Familiarity with property management systems, booking platforms or CRM software is an advantage</li></ul>Minimum Requirements<ul><li>Permission to work in Cyprus</li><li>Own car and valid driver’s licence — essential for travelling between properties when required</li><li>Fluent in English and Greek — additional languages are an advantage</li><li>Ability to work full-time from our office in Germasogeia</li><li>Reasonable flexibility to assist with occasional urgent property or resident matters outside typical working hours, including some evenings, weekends or public holidays when necessary</li></ul>

Property Administrator

Property Administrator

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