We are seeking a highly organised and proactive Property Management Administrator to provide administrative and operational support to the Property Management Team of Limassol Greens Golf Resort.
The successful candidate will assist with the day-to-day administration of the property management office, maintain accurate records, support communication with property owners and residents, and assist the team with general property management activities.
Previous experience in property management, construction, facilities management or a related field will be considered an advantage. Basic knowledge of the property and construction sector would also be beneficial.
Key Responsibilities
Property Management Administration
Provide day-to-day administrative support to the Property Management Team.
Maintain accurate and up-to-date property, owner and resident records.
Maintain organised electronic and physical filing systems.
Prepare and maintain reports, schedules, correspondence and other property management documentation.
Assist with the preparation and distribution of notices, communications and general correspondence.
Manage incoming emails, telephone calls and general enquiries and direct them to the appropriate team member.
Assist with maintaining databases and property management systems.
Ensure that documentation and records are maintained accurately and in a timely manner.
Assist with the preparation of meeting agendas, minutes and follow-up actions where required.
Provide general administrative support to the Property Management Team as required.
Owners & Residents Communication
Respond to general enquiries from property owners and residents in a professional and timely manner.
Assist with the preparation and distribution of communications to owners and residents.
Record and maintain relevant correspondence and requests.
Provide general information regarding property management procedures, community matters and administrative processes.
Escalate complex, sensitive or urgent matters to the Senior Property Manager or relevant department.
Reporting & Monitoring
Assist in preparing regular management reports and administrative summaries.
Maintain accurate records of ongoing administrative matters.
Monitor outstanding administrative tasks and follow up internally where required.
Assist with maintaining schedules, calendars and deadlines for the Property Management Team.
Support the preparation of information and documentation required for management meetings and reporting.
General Office Administration
Manage correspondence, documentation and filing.
Assist with organising meetings, appointments and inspections.
Maintain office records and ensure information is readily accessible to the relevant team members.
Assist with general office coordination and administrative duties.
Handle confidential information professionally and appropriately.
Perform other administrative duties as reasonably required by the Property Manager.
Qualifications & Experience
Diploma or degree in Business Administration, Property Management, Real Estate, or a related field will be considered an advantage.
Previous experience in an administrative or office-based role is preferred.
Previous experience in property management, real estate, construction, facilities management or a related sector will be considered an advantage.
Basic knowledge or understanding of property management and construction terminology will be considered an advantage.
Excellent written and spoken English and Greek
Knowledge of Russianwill be considered an advantage.
Good working knowledge of Microsoft Office, particularly Outlook, Word and Excel.
Strong organisational and administrative skills, with excellent attention to detail.
Good communication and interpersonal skills.
Ability to manage multiple tasks, prioritise workload and meet deadlines.
A professional, reliable and proactive approach to work.
What We Offer
Competitive salary package (13 salaries).
Provident Fund after successful 6-month probation period.
Private health insurance after successful 6-month probation period.
Lanitis Group employee discount card.
Opportunity to work on one of the most exciting lifestyle developments in Cyprus
