Company: Digipro Education Limited / FUNecole® Education Limited
Location: Paphos, Cyprus, candidates must be able to work locally
Working Hours: 08:00–13:00 & 14:00–17:00
Salary: € – € gross/month depending on experience
Bonus: Bi-annual performance-based bonus
Reporting to: Commercial Manager, COO & CEO
We are seeking a highly organised and motivated Seminar Administrative Coordinator to manage the organisation and administration of all seminars and training programmes run by Digipro Education and FUNecole®.
This includes:
● Professional and educational seminars, including HRDA (ΑνΑΔ) subsidised programmes
● Commercial and corporate training for companies and organisations
● Teacher training programmes for schools and educators, for both Digipro and FUNecole®
● In-person, online and hybrid seminars and workshops
You will be the person who keeps every seminar running smoothly, from planning and registrations to delivery, certificates and follow-up. You will make sure every participant and instructor has a professional, well-organised experience.
Key Responsibilities
Seminar Planning & Logistics
● Plan and maintain the seminar calendar for all Digipro and FUNecole® programmes.
● Organise seminar logistics, including scheduling, venues, equipment, catering and online platforms (Zoom / Microsoft Teams).
● Handle HRDA (ΑνΑΔ) seminar submissions and arrangements through the Ermis portal, and make sure all deadlines and requirements are met.
● Coordinate with instructors and trainers on dates, content and materials, and arrange their travel and accommodation.
● Organise teacher training sessions with schools and educational organisations, together with the FUNecole® team.
Seminar Materials & Documentation
● Prepare and send seminar materials, including invitations, confirmation emails, presentations, handouts and certificates.
● Prepare attendance lists, evaluation forms and the documentation needed for HRDA and client records.
● Make sure all seminar paperwork is complete, accurate and filed on time.
Participant & Client Management
● Manage participant registrations, attendance records and feedback for every seminar.
● Answer questions from participants, companies and schools, and give clear information about upcoming seminars.
● Make follow-up calls and send follow-up emails to interested individuals and organisations to boost registrations.
● Keep participant and client information up to date in the CRM.
Corporate & Commercial Training Support
● Support the commercial team in preparing training offers and schedules for corporate clients.
● Coordinate tailored in-company training programmes with the client, the instructor and our team.
Office Administration
● Handle the administrative and office tasks related to seminars.
● Provide general administrative support to the seminar and commercial teams as needed.
Continuous Improvement
● Collect and analyse participant feedback, and suggest ways to improve seminar quality and processes.
● Take part in team meetings and brainstorming sessions about new seminars and training programmes.
Requirements
● Proven experience in an administrative, office support or coordination role.
● Experience in seminar, training or event organisation.
● Experience with the HRDA (ΑνΑΔ) Ermis portal and the procedures for subsidised programmes
● Excellent command of Greek and English, written and spoken.
● Highly organised, with strong attention to detail and the ability to handle several seminars at the same time.
● Good communication skills and a professional, customer-focused approach.
● Very good IT skills (MS Office / Google Workspace) and comfort with online meeting platforms.
Nice to have
● Experience with CRM software (e.g. HubSpot, Salesforce)
● Experience in the education or training industry
● Experience organising teacher training or corporate training programmes
What We Offer
● A central role across all of our seminars and training programmes
● Varied work with professionals, companies, schools and teachers
● An attractive remuneration package with performance-based incentives
● The opportunity to develop your skills in a dynamic, growing educational environment
An attractive remuneration package will be offered to the successful candidate along with the opportunity to develop skills and knowledge in a dynamic environment.
Interested applicants can forward their CVs to hr@digipro.com.cy, ensuring to include the reference code SAC26 in their application. All applications will be treated in strict confidence. Due to the high volume of CVs received only successful applicants will be contacted.
