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Cyprus

FD Ifestos Marine Works Ltd

Business Administration

Shipping / Maritime

Office Administrator

Main Duties and Responsibilities:<ul><li>Prepare and send job and drydock quotations to clients, track their status, follow up on pending and issued quotes, and ensure receipt of signed quotation forms or approved job quotations.</li><li>Maintain an accurate and up-to-date log of labour and equipment hours used for internal and third-party client projects.</li><li>Ensure certifications are kept current and in compliance with system requirements.</li><li>Issue all necessary legal documentation, including contracts and terms of agreement.</li><li>Coordinate with Supervisors to ensure accurate and timely issuance of client quotations.</li><li>Process invoices and prepare disbursement and service reports accurately and in a timely manner.</li><li>Manage technical gas stock inventory effectively.</li><li>Process leave applications and overtime requests promptly and accurately.</li><li>Maintain professional and effective communication with superintendents, vessel masters, crew, suppliers, clients, and other stakeholders.</li><li>Organise, monitor, and maintain daily port gate entry pass records per requirements.</li><li>Coordinate and manage waste management requirements, ensuring proper documentation and compliance.</li><li>Ensure timely and efficient handling of requests to support smooth business operations.</li><li>Maintain accurate records and databases, including filing, retrieval, storage, compilation, and data updates.</li><li>Perform general administrative tasks as required to support department functions.</li><li>Lead by example, demonstrating professionalism and upholding company standards.</li><li>&nbsp;Monitor designated areas and proactively identify and communicate any issues or concerns.</li><li>Undertake any other duties reasonably assigned by management or outlined within the scope of the role.</li></ul>Requirements:<ul><li>Bachelor's degree in Business Administration or a related field.</li><li>Minimum 2 years experience in a similar role.</li><li>Fluent in English, both written and spoken.</li><li>Clear criminal record.</li><li>Excellent communication and teamwork skills.</li><li>Excellent organisational skills, including multi-tasking and time management.</li><li>Ability to handle confidential information sensitively and tactfully.</li><li>Proactive with ability to work independently.</li><li>Familiar with industry-standard rules and regulations.</li><li>Flexible in work times.&nbsp; May be required to work outside of normal office hours as operational requirements demand.</li><li>Greek language – written and spoken will be considered an advantage.</li></ul>To apply, please email your full CV in English to <a href="mailto:hr@edtoffshore.com">hr@edtoffshore.com</a> using the job title as a reference in the subject box by 28th July 2025.&nbsp;Unsuccessful applicants will not be contactedCV’s will be kept on file for three months

Operations Coordinator

Operations Coordinator

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