Shipping Companies

Cyprus

M.S. Security Group

Business Administration

Shipping & Freight Logistics

Back Office Support

Main Responsibilities&nbsp;Operational Monitoring and Updating&nbsp;<ul><li>Updating the Operations database (Excel) constantly based on client vessel schedules, TL daily reports, and Port agent updates and ensuring each operation is recorded.</li><li>Update the Line for changes to vessel berthing prospects of upcoming embarkation, replacement or disembarkation operations.</li><li>Provide the Rapid or PCR Covid tests of the security guards to the Master of the vessel prior to embarkation.</li><li>Updating of the Monday’s boards with all upcoming and completed Operations of the Line.</li></ul>Daily email correspondence<ul><li>Co-ordinate via email the Operations of the Line by informing the vessel Master, Port agent and security guards for any upcoming embarkations, disembarkations or replacements of our security teams.</li><li>Follow up with the Port agents on the berthing prospects of the vessel and any movements of security equipment on or off the vessel.</li><li>Request the Company evaluation form from the Master upon the completion of each disembarkation or replacement operation.</li></ul>Monitoring of emails and WhatsApp groups<ul><li>Monitor all emails received during the day and ensure that we respond in a timely manner.</li><li>Monitor all the correspondence in the WhatsApp groups, receive updates from the TLs, read the daily reports and any other embarkation/disembarkation reports and report any discrepancies to the Operations Line Manager.</li></ul>Daily container/reefer inspections<ul><li>Ensure we receive and review the container/reefer inspection forms from the security TLs and record the number of inspections to Monday’s board.</li></ul>Completion of Operations / Company evaluation forms<ul><li>Provide an email update upon the completion of each vessel operation to the Management.</li><li>Provide an email update upon receiving each company evaluation form to the Management.&nbsp;</li></ul>Weekly/monthly reports<ul><li>Prepare on a weekly basis every Monday the number of active vessels, active security guards and upcoming embarkations to the Line Managers.</li><li>Prepare on a weekly basis, every Friday, the Operations Check table to the HOD with the Operational status of all upcoming operations for the next 5 days. (Berthing prospects, PCR tests, Flight tickets, Communication with port agents)</li><li>Prepare on a monthly basis the Insurance calculations for the HOD.</li><li>Prepare on a monthly basis the total number of inspections done on board by our security guards for the Operations Supervisor.</li></ul>ISO filing and MLC<ul><li>Ensure that all necessary ISO and MLC records related to the Operations, are properly and securely filed and kept available, as per company, ISO and MLC requirements.&nbsp;</li></ul>Equipment Monitoring<ul><li>Review daily the security equipment on board each vessel, record each embarkation or disembarkation on Monday’s board and update the equipment status with any discrepancies or deficiencies.</li></ul>Additional duties<ul><li>Carry out other department-related tasks when required by the HOD or Department Supervisors.</li></ul>&nbsp;Key Requirements<ul><li>Ability to deal with people of different nationalities in a professional, human oriented and tactful manner.</li><li>Excellent command of the English language both written and verbal.</li><li>Proactive, analytical, can multitask and work under pressure/within deadlines.</li><li>Able to work well both independently and&nbsp;within&nbsp;a team.</li><li>Proactive, takes initiatives and well organized.</li><li>Very good computer skills (Microsoft Office&nbsp;&amp; HR Software)</li><li>Thorough knowledge of STCW 95 &amp; MLC 2006</li></ul>&nbsp;Qualifications<ul><li>Academic / College diploma or equivalent work experience.</li><li>Relevant Training.</li></ul>&nbsp;Key Skills<ul><li>Ability to deal with multiple tasks and ships’ security operations in a professional and tactful manner.</li><li>Ability to deal and properly communicate, cooperate and coordinate with a variety of personalities and individuals of different nationalities.</li><li>Human Oriented.</li><li>Analytical, well organized and swift in processing.</li><li>Diligent and attentive to details.</li><li>Excellent knowledge of PANGEA and company OPS software.</li><li>Excellent knowledge of OPS Department Protocols.</li></ul>&nbsp;What we offer<ul><li>Competitive salary package</li><li>13th salary</li><li>Private Health insurance</li><li>Pension Fund</li><li>Employee Benefit Card</li><li>Complimentary Lunch</li><li>A fast-growing and vibrant company</li><li>Great opportunities for career progression</li><li>Exciting company activities, including team-building outings, corporate gatherings and events</li></ul>&nbsp;To apply for this vacancy, please send your CV, to&nbsp;<a href="mailto:careers@mano-security.com">careers@mano-security.com</a> quoting “Operations Coordinator”.&nbsp;

Operations Coordinator

Operations Coordinator

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