Vaulterra Trustees

Business Administration

Office Administrator

Key Responsibilities:Administrative Duties:<ul><li>Greet and welcome visitors and clients in a professional and courteous manner.</li><li>Manage the main phone line: answer, screen, and forward calls.</li><li>Handle incoming and outgoing mail and deliveries.</li><li>Maintain a tidy and presentable reception area.</li><li>Maintain filing systems, both electronic and physical.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li><li>Manage office supplies and inventory; reorder items as needed.</li><li>Prepare correspondence, record and track delivery.</li><li>Liaise with Government offices</li></ul>&nbsp;Corporate Duties:<ul><li>Update internal databases and contact lists.</li><li>Draft corporate resolutions</li><li>Communications with clients and dealing with their requests</li><li>File changes and order documents from Registrar of Companies</li></ul>&nbsp;Required Skills and Qualifications:<ul><li>High school diploma or equivalent; associate degree or higher is a plus.</li><li>Proven experience in a receptionist or administrative role (1-3 years preferred).</li><li>Excellent communication in English and Greek preferred.</li><li>Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>Strong organizational and multitasking abilities.</li><li>Professional appearance and demeanor.</li><li>Ability to handle sensitive and confidential information with discretion.</li></ul>&nbsp;Preferred Attributes:<ul><li>Familiarity with office equipment (printers, copiers).</li><li>Experience in a corporate or professional services environment.</li><li>Knowledge of office management systems or CRM software.</li></ul>&nbsp;Package offered<ul><li>Full-time office based position, Monday–Friday with one afternoon off.</li><li>Competitive salary with 13th wage.</li><li>Medical insurance</li><li>Provident fund</li></ul>

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