Περιγραφή εργασίας

 DUTIES & RESPONSIBILITIES

Immigration administration

• Prepare, submit and follow up applications, renewals and other required immigration documentation, in coordination with authorized external advisers (Company’s Immigration Agents).
• Liaise with the relevant authorities, embassies, recruitment agencies and service providers to coordinate appointments, submissions and outstanding requirements.
• Maintain an accurate register of passports, visas, residence and work permits, application status and expiry dates; initiate renewals in sufficient time and escalate delays or risks promptly.
• Collect and check required documents and arrange relevant medical appointments and insurance documentation.
• Check and record right-to-work documentation before employment commences and throughout employment, escalating any missing, expired or unclear authorisation to the HR Manager.
• Keep associates informed of application progress and required actions, and maintain secure, complete immigration files and records of approved fees and expenses.
  
   

Staff accommodation

• Coordinate room allocations, arrivals, departures and transfers in line with approved accommodation policies, availability and eligibility criteria, applying consistent and fair treatment.
• Maintain up-to-date occupancy records, room inventories, key records and signed accommodation acknowledgements.
• Arrange check-in and check-out inspections and conduct periodic accommodation inspections with the relevant teams, respecting associates’ privacy.
• Coordinate with Maintenance, Housekeeping, Security, landlords and service providers on repairs, cleanliness, safety and readiness of accommodation.
• Explain accommodation rules and reporting channels, respond to residents’ concerns and promptly escalate welfare issues, serious complaints or breaches of policy.
• Prepare occupancy and accommodation cost information, check relevant invoices and communicate approved accommodation changes to Payroll.

Onboarding and Associate support

• Assist with pre-arrival communication, joining directions, travel arrangements and airport transfers
• Ensure accommodation and essential arrival arrangements are ready and assist new associates with settling in.
• Support onboarding documentation, employee file creation, HR system updates and induction scheduling with the HR team and department managers.
• Assist associates with administrative arrangements such as bank account opening, relevant registrations and required health certificates.
• Act as an approachable contact for immigration and accommodation queries and refer wider employee matters to the appropriate HR team member.

Repatriation and departures

• Coordinate approved repatriation travel, airport transfers and departure arrangements when employment ends or as otherwise authorized.
• Coordinate immigration notifications, permit cancellation or other closure requirements with the relevant authorities
• Arrange accommodation check-out, key and company property returns, and communicate confirmed departure details to HR, Payroll and relevant departments.

• Maintain accurate departure records and supporting documents for approved travel costs, refunds or other relevant transactions.

   

General HR administration

• Maintain accurate employee records and HR system data, handle personal information securely and follow company confidentiality and data protection procedures.
• Prepare correspondence, reports, trackers and supporting documents relating to immigration, accommodation, onboarding and departures.
• Support recruitment administration, employee queries, HR events, training coordination and other departmental activities as required.
• Perform other reasonable HR duties assigned by the HR Manager, consistent with the role and operational requirements.

• Follow company policies and escalate compliance concerns, welfare issues and matters requiring management decisions promptly.

   

 QUALIFICATION & EXPERIENCE 

• Diploma or degree in Human Resources, Business Administration or a related field is preferred.
• Relevant experience in immigration administration, employee accommodation or HR operations; hospitality experience is an advantage.
• Practical knowledge of Cyprus immigration procedures and documentation for international employees.
• Good command of Greek and English, strong computer skills and confidence using Excel and HR systems.
• Strong organisation, attention to detail, discretion and interpersonal skills, with the ability to manage deadlines and sensitive employee matters.

Πώς να υποβάλετε αίτηση

Please apply by sending your CV to recruitments@parklanecyprus.com

Κατηγορίες εργασίας

Σχετικά με την εταιρεία

Parklane, a Luxury Collection Resort & Spa