About us
MSea is a shipping group that owns and operates a fleet of vessels, including through joint ventures with international partners. Our Limassol office supports the group's legal, finance and corporate functions.
The role
You will be the Legal team's hands in Cyprus. You will keep our group companies in good order, take vessel registration processes through to completion, and run the documents and logistics behind our agreements and transactions. You will work closely with the Head of Legal, the Finance team, ship registries, registered agents, notaries and outside counsel.
Main responsibilities
• Corporate secretarial: maintain statutory records and company files for group entities across jurisdictions; prepare and submit filings to company registries; prepare board and shareholder resolutions, powers of attorney and certificates from approved templates; prepare forms for corporate certificates and registry extracts; keep the entity database and group structure charts up to date.
• Ship registration: prepare and submit registry forms for vessel registration, flag changes and deletion; coordinate with flag registries and their offices; handle certificates of registry, ownership and encumbrance; manage the logistics of mortgage registration and discharge documents.
• Transaction support: maintain due diligence and closing checklists; coordinate signatures, closing documents and conditions precedent; assist with ancillary and security documentation; maintain transaction records and post-closing files.
• Documents and execution: prepare execution versions and signing packs; coordinate notarisation, apostilles and couriers of originals; maintain the legal archive of signed documents and originals.
• Agreements support: prepare first drafts of standard documents and amendments from templates; maintain a contracts register with key dates (renewals, notices, expiries); keep version control on documents under negotiation.
• Tracking and reporting: keep legal folders and trackers up to date; follow up with counterparties, registries and service providers on open items and deadlines; prepare the legal and corporate input to the quarterly investor report.
• Outside counsel and providers: coordinate requests, collect fee proposals and check invoices against the agreed terms.
• Local presence: attend in person to the Registrar of Companies, notaries, banks and couriers in Cyprus as needed.
Requirements
• At least 3 years' experience as a corporate administrator, corporate secretary, paralegal or legal assistant.
• Strong preference: experience in a shipping company (ship owner, ship manager or shipping group), or in a corporate services firm, investment company, family office or law firm serving shipping clients.
• Hands-on corporate secretarial experience, with a working knowledge of company registries (Cyprus; Marshall Islands, Liberia or Malta an advantage).
• Very organized and accurate, able to run many open items at once and follow up without being chased.
• Experience with ship registration, flag registries or vessel documentation is a strong advantage.
• Degree or diploma in paralegal studies, business administration or a related field.
• Excellent written and spoken English.
• Proficient in MS Office (Word, Excel, Outlook); comfortable with document management systems.
We offer
• A central role in a lean, international legal team, with direct exposure to shipping transactions.
• Training on the job in ship registration, corporate and shipping matters.
• An attractive remuneration package will be offered according to qualifications and experience, including:
o Provident Fund
o 13th salary
o Medical insurance
o 21 days of annual leave
o One day of remote working per week
o Professional development opportunities
Applications
Interested candidates are invited to submit their CVs to admin@mseacapital.com. All applications will be treated with the strictest confidence.
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