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ISX Financial is a leading financial technology company that provides secure and efficient payment solutions. We are looking for talented individuals to join our team and help us continue to innovate in the fintech industry.

As an Electronic Money Institution licensed by the Central Bank of Cyprus, we offer a wide range of financial services, including payments, e-money issuance, and identity verification. Our advanced anti-fraud and anti-money laundering systems ensure the highest level of security for our customers.

Headquartered in Cyprus, ISX Financial is part of the Xryma Plc Group, which operates as a broader financial technology and infrastructure provider across multiple markets and service lines.

Join us and be part of a team that is committed to delivering exceptional customer service and innovative solutions shaping the future of finance.

The Role

We are seeking a proactive, highly organized and service-minded Office Administrator to support the smooth day-to-day operation of our Nicosia office. The role combines office administration, facilities coordination, travel and logistics, executive support, event coordination and wider administrative support. You will work closely with colleagues, leadership, vendors and service providers to maintain a safe, efficient and welcoming workplace, while handling sensitive information with discretion and ensuring administrative activities are delivered accurately and professionally.

C - Customer

·       Provide a professional, helpful and responsive point of support for employees, executives, visitors, vendors and service providers.

·       Ensure the office is clean, safe, organized, well supplied and functional, creating a positive day-to-day workplace experience.

·       Coordinate employee and executive travel arrangements, including flights, accommodation, ground transportation, itineraries and visa requirements where applicable.

·       Organize internal and external meetings, events and conferences, ensuring catering, venue, technical and logistical requirements are delivered to a high standard.

·       Handle incoming and outgoing correspondence, mail and deliveries efficiently and professionally.

·       Support employee engagement initiatives and office-wide activities, helping create a welcoming and well-run working environment.

A – Accountability

·       Take ownership of daily office operations and proactively identify and resolve administrative, facilities and workplace issues.

·       Maintain appropriate stock levels for office supplies and manage ordering in an organized and cost-conscious manner.

·       Manage office-related budgets for supplies, maintenance and facilities, seeking cost-effective solutions and maintaining accurate supporting records.

·       Ensure office activities comply with health, safety and workplace requirements, carrying out regular checks and reporting hazards or concerns promptly.

·       Maintain accurate records, filing systems and documentation required for audits, compliance and internal administration.

·       Monitor adherence to relevant company policies and procedures and escalate issues where appropriate.

·       Handle confidential and sensitive information, including executive and employee-related information, with the utmost discretion.

R – Responsibility

·       Liaise with vendors, contractors and service providers to coordinate office maintenance, repairs and facilities services.

·       Manage the CEO’s calendar, including meetings, appointments and events, and provide personal assistance when required.

·       Prepare clear and detailed travel schedules and communicate arrangements to travelers and relevant stakeholders.

·       Respond effectively to last-minute travel or logistical changes and troubleshoot issues as they arise.

·       Coordinate all practical arrangements for meetings, events and conferences, ensuring requirements are completed on time.

·       Provide administrative support to other departments as required.

·       Assist HR with Time and Attendance record-keeping and employee-related logistics where appropriate.

E -Engagement

·       Build strong and collaborative working relationships with colleagues across the organization and                 with external partners and service providers.

·       Communicate clearly, professionally and courteously with diverse stakeholders at all levels.

·       Work closely with HR and other departments to understand priorities and provide practical                         administrative  support.

·       Demonstrate a proactive, flexible and team-oriented approach, supporting ad hoc requests and wider         business priorities when required.

·       Contribute to a positive office culture by supporting employee engagement activities and maintaining          a welcoming workplace.

·       Look for opportunities to improve office processes, organization and service delivery, sharing                       practical suggestions with relevant stakeholders.

Core Competencies

Administrative & Organizational Capability:

·       Exceptional attention to detail, organization and problem-solving skills.

·       Ability to prioritize competing tasks, manage time effectively and remain composed in a fast-paced             environment.             

·       Proactive approach to identifying issues and following them through to resolution.

·       Ability to manage multiple work streams, including office operations, travel, events and executive               support.

Skills & Requirements:

·       Graduate degree preferably in Secretarial Studies, Business Administration or another related field.

·       Proven experience as an Office Administrator or in a similar administrative role.

·       Excellent organization and time-management skills, with strong attention to detail.

·       Proficiency with Microsoft Office applications.

·       Excellent verbal and written communication skills in English, with the ability to interact professionally          with diverse stakeholders.

·       Ability to multitask and work effectively in a fast-paced environment.

·       Strong interpersonal skills and a collaborative working style.

·       Valid driving license.

Benefits:

·       Private health & life insurance plan fully sponsored by the company from day one (pending on                     approval from insurance company)

·       Provident Fund 

·       21 days of Annual Leave (reaching up to 30 days per year based on years’ service)

·       Birthday leave

·       Employee Training and development plan

·       Benefits card with exclusive discounts to shops, restaurants, private school, etc.

·       Sports Benefit participation scheme ( Platinum Package)

·       Employee Referral bonus

·       Internal cafeteria with barista, unlimited snacks, fresh fruits, unlimited coffee 

·       Performance Bonus

·       Gaming Corner

**

Please note that our company works with recruitment agencies on a pre-approved basis only. A recruitment agency that wishes to submit candidate profiles or resumes for consideration must obtain prior written consent from our HR team.

We do not accept unsolicited resumes from recruitment agencies, and we will not be responsible for any fees related to unsolicited CVs.

***

All applications will be treated with the strictest confidence. Personal information provided by applicants will be used solely for recruitment and selection purposes and will be handled in accordance with applicable data protection and privacy laws.

Due to the high volume of applications received, only shortlisted candidates will be contacted.

To find out more about how we process your data, please read our privacy policy (Privacy Notice & Disclosure section) at

https://www.isx.financial/legalprivacyeu#:~:text=Privacy%20Notice%20%26%20Disclosure

Πώς να υποβάλετε αίτηση

https://onlinerecruitment.exelsyslive.com/?c=F7044C33-424A-4AE9-A9FF-410CE0637EC5&v=2026/000108

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