Real Estate Portfolio Admin Coordinator
The Company
Altamira Real Estate (doValue Cyprus)
Job Description
The successful candidate will report to the Head of Asset and Portfolio Management. The role will oversee and coordinate accounting operations across all real estate portfolios under management, with responsibility for expense control throughout the property management lifecycle, budget setting and monitoring, and the development and improvement of accounting systems and processes.
Responsibilities
Main responsibilities include:
· Oversee and coordinate accounting operations across all real estate portfolios under management, ensuring complete, accurate and timely financial information throughout the property management lifecycle.
· Control all property-related expenses, including operating, maintenance, development and redevelopment costs and partner fees. Ensure timely processing of partner invoices from receipt through verification, allocation, approval and submission for payment within agreed timelines and contractual terms. Verify supporting documentation and charges, resolve outstanding issues and coordinate payments and other facility account transactions with the relevant teams, in accordance with approved authorisations and controls.
· Prepare and coordinate budgets by portfolio, property and project with the relevant teams and owners, and submit them for approval. Monitor actual expenditure, commitments, payments and available balances against approved budget lines, ensuring correct allocation by property, portfolio and owner. Analyse variances, update forecasts, recommend corrective action and flag potential overruns or insufficient allocations before payment processing.
· Liaise with clients’ accounting departments to exchange financial information, reconcile balances, ensure correct accounting treatment and resolve outstanding issues. Maintain regular communication with property owners’ CFOs regarding budgets, expenditure, cash requirements, variances and financial reporting.
· Monitor and review Bank Reconciliations for facility accounts supporting portfolio transactions. Verify that bank movements reconcile with the relevant accounting records and supporting documentation, and coordinate the investigation and timely resolution of discrepancies and outstanding transactions.
· Design and coordinate the development and enhancement of accounting systems and processes with IT teams and users. Define requirements, participate in functional testing and ensure reliable data and transaction traceability. Implement efficiencies through automated controls and reporting, standardised workflows and reduced manual entries and duplicate work, while maintaining segregation of duties and required approvals.
· Prepare weekly and monthly management reports and presentations covering expenditure, budgets, variances, account reconciliations and project progress. Analyse REO portfolio data and monitor the timely submission of information from the relevant departments.
· Coordinate projects, including development, redevelopment and joint ventures, by defining scope, deliverables, milestones and monitoring indicators and arranging the required resources and partners. Support negotiations with developers and operating partners and oversee delivery, financial control and compliance with agreed obligations.
· Assess financial, operational and technical risks and coordinate mitigation plans and technical solutions with the relevant teams, in accordance with applicable laws and regulatory requirements.
· Coordinate, where required, corporate incorporation and operational setup processes, including bank account openings, licensing and administrative workflows, working with legal, tax and compliance advisors and the relevant authorities.
· Undertake other relevant duties assigned by the Real Estate Division’s Director.
Requirements
· Bachelor’s degree in Accounting, Finance, Business Administration or a related field.
· Relevant professional qualification, such as ACA or ACCA.
· Experience in coordinating accounting operations, expense control, budget preparation and monitoring, and financial reporting.
· Ability to define requirements and develop or improve accounting systems and processes, with a focus on automation and operational efficiency.
· Previous experience in the real estate industry or real estate portfolio management will be considered an advantage.
· Very good knowledge of MS Office, particularly Excel for data analysis and controls, and Word and PowerPoint for reports and presentations.
· Strong analytical and organizational skills, attention to detail, and the ability to manage time and multiple priorities, take initiative, solve problems and coordinate projects and partners.
· Excellent interpersonal, communication and financial presentation skills.
· High levels of integrity, professional ethics and confidentiality.
· Excellent command of Greek and English, both spoken and written.
Location
doValue Offices in Latsia, Nicosia
Benefits
An attractive remuneration package will be offered to the successful candidate according to qualifications and experience.
Apply now in strict confidence
Only successful candidates will be contacted.
Please note, that the internal policies of doValue Cyprus Ltd stipulate that no job offers can be made to individuals who have NPLs at the time of entering an employment contract with doValue Cyprus Ltd.
Deadline for Submission: 16.11.2026
Please send your CV to people@dovalue.cy
