Περιγραφή εργασίας

CareerFinders, on behalf of our client, a long-established Group of Companies, offering a range of transport, shipping, and logistics services, we are seeking to recruit a Senior Executive Assistant to join their growing team based in Limassol. As a Senior Executive Assistant, you will provide high-level administrative support to the Chief Executive Officer, managing a wide range of tasks to ensure the CEO’s office operates efficiently and effectively. Our client is seeking applicants who possess a minimum of 5+ years of experience as an Executive Assistant or in a similar role, preferably gained working within a corporate environment. You will need to be fluent in verbal and written English to a business level, with exceptional organizational skills, discretion, and the ability to anticipate needs and proactively address challenges. A generous remuneration package is on offer based on skills and experience, and standard working hours are from 08:00 – 17:00 from Monday to Friday.
 

Key Duties/Responsibilities: 

• Manage the CEO’s calendar, schedule meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle incoming and outgoing communications on behalf of the CEO.
• Organize and maintain files and records, ensuring confidentiality.
• Plan, coordinate, and executive meetings, including board meetings, team meetings, and external engagements.
• Prepare agendas, take minutes, and follow up on action items.
• Ensure meeting materials are prepared and distributed in advance.
• Assist in the management of key projects and initiatives led by the CEO.
• Arrange detailed travel plans, schedules, and agendas.
• Act as a point of contact between the CEO and internal/external stakeholders.
• Screen and direct phone calls, emails, and other inquiries.
• Ensure the smooth operation of the CEO’s office.
• Manage office supplies and equipment, ensuring everything is in good working order.
• Oversee the CEO’s expense reports and budget management.
• Handle sensitive information with the utmost confidentiality and discretion.
• Manage and prioritize the CEO's email inbox, ensuring timely responses and follow-up.
• Maintain and organize the CEO's files, documents, and records.
• Ensure all documents are properly archived and easily accessible.
• Ensure perfect communication and coordination across departments to support the CEO's initiatives.
• Follow up on tasks and projects assigned by the CEO to ensure completion and adherence to deadlines.
• Accurately record minutes of meetings attended by the CEO.
• Distribute minutes to relevant parties and ensure follow-up on action items.
• Keep an eye on new technologies related to emails, documentation, presentation strategies, and other relevant tools that can benefit the CEO.

Key Skills/Experience: 

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 5 years of experience as an Executive Assistant or in a similar role, preferably in a corporate environment.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication skills in English are essential.
• Proficiency in Microsoft Office Suite.
• Strong attention to detail and ability to multitask.
• Ability to work independently and as part of a team.
• High level of discretion and confidentiality.
• Proactive and able to anticipate needs and solve problems efficiently.

To apply for this vacancy, please send your CV, along with any covering letter to jobs@careerfinders.com.cy quoting the reference number ERG9295. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to. By sending us your CV you are giving CareerFinders your consent to be contacted for this and any other suitable vacancies that we believe match your skills and experience. To view our privacy policy, please click www.careerfinders.com.cy/privacy-policy.  

Πώς να υποβάλετε αίτηση

Οι ενδιαφερόμενοι υποψήφιοι παρακαλούνται να στείλουν το βιογραφικό τους στον Διευθυντή Ανθρώπινου Δυναμικού στο jobs@careerfinders.com.cy.

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CareerFinders Recruitment Services Ltd