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Cyprus

Διεθνής Οργανισμός Μετανάστευσης

Office Administrator

Business Administration

<img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXcCmTbIeVG7yi8jmXUNnDY1N0zgXJaP6pN8zunJG0IWsiFS3iLUUNZuKQ7tD8qlmZWidJETSAaL9-j-uLhL0JXr3RRU4a2AT15vHQaotKMSEd8Ml1QSTffx8dekrcIl0Ywzb1hGJg?key=C2fBU2zC-1bbLITp9HxSzg" width="168" height="88">&nbsp;Vacancy Notice CY2025&nbsp;Open to Internal and External Candidates&nbsp;Position Title:&nbsp;Administrative Associate (Shelter)&nbsp;Duty Station:&nbsp;Pelendri, Cyprus&nbsp;&nbsp;Classification:&nbsp;Grade G5&nbsp;Type of Appointment: One-year Fixed Term, with&nbsp;possibility of extension&nbsp;Estimated Start Date:&nbsp;As soon as possible&nbsp;Closing Date:&nbsp;10 July 2025&nbsp;&nbsp;Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works&nbsp; closely with governmental, intergovernmental and non-governmental partners. The International&nbsp; Organization for Migration (IOM) is committed to the principle that humane and orderly migration benefits&nbsp; migrants and society. As the leading international organization for migration, IOM acts with its partners in the&nbsp; international community to: assist in meeting the growing operational challenges of migration management;&nbsp; advance understanding of migration issues; encourage social and economic development through migration,&nbsp; and; uphold the human dignity and well-being of migrants.&nbsp;&nbsp;&nbsp;IOM Cyprus operates since 2020 the project Operation of Semi Independent Living Units for Unaccompanied&nbsp; Migrant Children which is fully funded by the Social Welfare Services of the Deputy Ministry of Social&nbsp; Welfare. Under this project since 2025 a new component has been added to set up and operate a 24 hour&nbsp; supervised emergency shelter provided to Unaccompanied children under 16 years offering specialized&nbsp; services.&nbsp;&nbsp;IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to&nbsp; apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier&nbsp; candidates.&nbsp;Context:&nbsp;&nbsp;Under the direct supervision of the Project Manager and in the framework of the accommodation services&nbsp; for unaccompanied migrant children under 16, the Administrative Associate (Shelter) will have the following&nbsp; duties and responsibilities:&nbsp;&nbsp;Core Functions / Responsibilities:&nbsp;&nbsp;1. Screen requests for appointments with supervisor; maintain supervisor’s calendar; confirm mutually&nbsp; convenient schedules and arrange appointments; receive visitors; place and screen telephone calls;&nbsp; respond to queries and correspondence, often of a sensitive, confidential or technical nature;&nbsp;2. Coordinate office support services for meetings, trainings, seminars, committees, and special&nbsp; projects and events; attend meetings, prepare minutes, monitor follow-up activities; make&nbsp; arrangements for formal editing, translation, etc., of documents and publications.&nbsp;3. Review, record, distribute and process incoming mail and correspondence; follow-up on pending&nbsp; actions; prepare draft responses to a wide range of correspondence and other communications,&nbsp; often requiring knowledge of technical terminologies and/or detailed office procedures; carry out&nbsp; quality control functions for outgoing documents; proofread texts for adherence to format, grammar,&nbsp; punctuation and style.&nbsp;4. Perform a variety of administrative duties, e.g. contract extensions and requests for temporary staff,&nbsp; leave and attendance recording, budget preparation and follow-up; coordinate with other units to&nbsp; facilitate smooth running and expedition of work within the unit.&nbsp;5. Research, compile, and organize background information and reference materials from various&nbsp; sources for reports, briefs and speeches; generate a variety of statistical and other reports from&nbsp; various databases.&nbsp;6. Monitor and process administrative actions (human resources, contracts, procurement, accounting,&nbsp; finance, logistics) in IOM's computerized systems.&nbsp;7. Create and maintain the work unit’s filing and reference systems; review the efficiency of office&nbsp; procedures and make recommendations for improvements; update office websites; and, 8. Perform other duties as required.&nbsp;&nbsp;Required Qualifications and Experience&nbsp;Education&nbsp;<ul><li>High school diploma with five years of relevant experience; or,&nbsp;</li><li>Bachelor’s degree in Business Administration or related fields from an accredited institution&nbsp; with three years of relevant professional experience.&nbsp;</li></ul>Experience and Skills&nbsp;<ul><li>Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook&nbsp;</li><li>Attention to detail, ability to organize paperwork in a methodical way&nbsp;</li><li>Discreet, details and clients-oriented, patient and willingness to learn new things; and,&nbsp;</li><li>Prior work experience with international humanitarian organizations, non-government or&nbsp; government institutions/organization in a multi-cultural setting is an advantage.&nbsp;</li></ul>&nbsp;Languages&nbsp;Fluency in&nbsp;English&nbsp;and&nbsp;Greek&nbsp;(written and oral) is required.&nbsp;Any other IOM Official language is an advantage.&nbsp;&nbsp;Required Competencies&nbsp;IOM’s competency framework can be found at this&nbsp;link.&nbsp;&nbsp;Values<ul><li>Inclusion and respect for diversity: respects and promotes individual and cultural differences;&nbsp; encourages diversity and inclusion wherever possible.&nbsp;</li><li>Integrity and transparency: maintains high ethical standards and acts in a manner consistent with&nbsp; organizational principles/rules and standards of conduct.&nbsp;</li><li>Professionalism: demonstrates ability to work in a composed, competent and committed manner and&nbsp; exercises careful judgment in meeting day-to-day challenges.&nbsp;</li></ul>&nbsp;Core Competencies – behavioural indicators Level 1&nbsp;<ul><li>Teamwork: develops and promotes effective collaboration within and across units to achieve shared&nbsp; goals and optimize results.&nbsp;</li><li>Delivering results: produces and delivers quality results in a service-oriented and timely manner; is&nbsp; action oriented and committed to achieving agreed outcomes.&nbsp;</li><li>Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.&nbsp;</li><li>Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility&nbsp; for own action and delegated work.&nbsp;</li><li>Communication: encourages and contributes to clear and open communication; explains complex&nbsp; matters in an informative, inspiring and motivational way.&nbsp;</li></ul>&nbsp;Other:&nbsp;IOM is committed to a diverse and inclusive environment.&nbsp;&nbsp;Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.&nbsp;Appointment will be subject to certification that the candidate is medically fit for appointment and verification&nbsp; of residency, visa and authorizations by the concerned Government, where applicable.&nbsp;Appointment will be subject to the provision of requirements relevant to the position including academic&nbsp; degree(s), professional licenses, criminal record certificate and declaration of relatives in the Organization.&nbsp;This post is subject to local recruitment. Only those holding a valid residence and work permit for Cyprus&nbsp; will be eligible for consideration.&nbsp;The accommodation facility will operate on a 24/7 basis, including weekends and public holidays.&nbsp; Staffing will be organized through rotating shifts to ensure continuous care and supervision of the&nbsp; children.&nbsp;&nbsp;For further information and other job postings, you are welcome to visit our website:&nbsp;<a href="https://www.iom.int/iom-career-gateways">IOM Careers and Job&nbsp;Vacancies</a>&nbsp;

Administrative Associate (Shelter)

Administrative Associate (Shelter)

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