Retail - Fashion / Clothing / Footwear

Cyprus

SPLASH TG LTD

Secretaries & PA

About the Role:We are looking for a highly organised, proactive, and professional Personal Assistant to provide executive, administrative, operational, and personal support to the Directors within a fast-paced luxury retail environment.This is a varied and dynamic role that requires excellent organisational skills, discretion, and the ability to manage multiple priorities while ensuring the smooth day-to-day running of business operation.&nbsp;Key Responsibilities<ul><li>Providing trusted, high-level support to the Directors by managing priorities and anticipating requirements.</li><li>Supporting decision-making through organization of information, follow-ups, and coordination.</li><li>Managing end-to-end travel arrangements including flights, hotels, transfers, visas, and detailed itineraries.</li><li>Coordinating complex international travel schedules and last-minute changes.</li><li>Managing complex calendars, scheduling meetings across multiple time zones.</li><li>Preparing agendas, taking detailed meeting minutes, and tracking action items.</li><li>Coordinating internal and external meetings, including showrooms and business appointments.</li><li>Coordinating with maintenance teams, cleaning companies, and external vendors to ensure all stores and offices operate efficiently.</li><li>Proactively identifying operational issues and ensuring timely resolution.</li><li>Liaising with suppliers and service providers to maintain high operational standards.</li><li>Managing orders for office supplies, cleaning products, and operational materials.</li><li>Monitoring inventory levels and coordinating with suppliers.</li><li>Managing contracts, agreements, invoices, and important documentation.</li><li>Maintaining structured digital and physical filing systems.</li><li>Acting as a primary point of contact between the Directors and internal/external stakeholders.</li><li>Coordinating with partners, landlords, service providers, and showrooms.</li><li>Managing personal tasks, external errands, and time-sensitive requests.</li><li>Supporting both professional and personal matters to optimize the Directors’ time.</li><li>Taking initiative to improve processes and workflows.</li><li>Managing multiple priorities independently with minimal supervision.</li></ul>&nbsp;What are we looking for<ul><li>Diploma or degree in Office Management, or a related field is an advantage.</li><li>Experience in a Personal Assistant or Executive Assistant role, preferably supporting senior executives will be considered an advantage.</li><li>Exceptional organisational and time management skills.</li><li>Strong written and verbal communication abilities.</li><li>High level of discretion, professionalism, and trustworthiness.</li><li>Ability to anticipate needs and work proactively.</li><li>Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>Comfortable using digital calendars, communication, and document management tools.</li><li>Fluency in English is required; any additional language will be considered as an advantage.</li></ul>&nbsp;What We Offer<ul><li>Fixed salary</li><li>Friendly and supportive working environment</li><li>Opportunity to work closely with company CEOs</li><li>Staff discounts</li><li>Performance evaluations and bonus opportunities</li><li>Long-term career growth within a dynamic company</li></ul>&nbsp;Employment Type: Full-TimeWorking Hours: Monday to Friday &nbsp;&nbsp;

Personal Assistant

Personal Assistant

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