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Cyprus

Qualitas Property Partners (Cyprus) Ltd

Office Administration

Role OverviewThe Administrator &amp; Office Coordinator is the welcoming face of the company and the central point of contact for owners, residents, committees, and suppliers. This role combines professional front-of-house responsibilities with practical support across all departments, helping the organisation run smoothly and ensuring clients receive clear, confident, and responsive service.The position supports property management, operations, accounts, and real estate functions through coordination, communication, and accurate administration. It suits someone who enjoys working with people, is organised, and is comfortable using modern technology in a busy office environment.Key ResponsibilitiesClient &amp; Resident RelationsAct as the first point of contact by phone, email, and in personHandle enquiries professionally and direct matters to the correct departmentMaintain accurate records of communications and requestsAssist committees with notices, updates, and routine informationRepresent the company with a positive, confident, and helpful approachOperational SupportHelp schedule technicians and contractorsAssist with reviewing maintenance reports and logging follow-up actionsPrepare client notices, newsletters, and general correspondenceSupport onboarding of new developments and propertiesUpload and maintain information within the CRM systemFinancial &amp; Data SupportAssist the accounts team with data entry and document preparationHelp produce routine reports and statementsMaintain organised digital filing systemsEnsure client and supplier information is kept up to dateInterdepartmental AssistanceProvide flexible support to Property Management, Operations, Accounts, and Real EstateHelp track ongoing tasks and service requestsContribute to improving internal processes and client experienceAssist with preparation for meetings and internal projectsSkills &amp; ExperienceEssentialStrong customer service and communication skillsProfessional and confident telephone mannerExcellent organisation and time managementComfortable with office technology and softwareHigh level of attention to detailAbility to prioritise multiple tasksDesirableExperience in property, facilities, or service industriesFamiliarity with CRM or property softwareExperience coordinating contractors or schedulesBasic knowledge of financial processesPersonal QualitiesFriendly, professional, and solution-focusedAble to remain calm in a busy environmentTeam-oriented with a helpful attitudeReliable and discreetConfident representing the company to clientsRemuneration &amp; Additional Income OpportunitiesCompetitive basic salary&nbsp;Participation in commissions is optional and not a requirement of the roleCareer DevelopmentWe are a growing organisation with genuine long-term opportunities. Previous team members who began in this position have progressed into more senior roles within the business, including:Property ManagementAccounts and financeOperations and maintenance coordinationReal Estate sales and lettingsThis role offers an excellent foundation for anyone looking to build a stable career within a professional and expanding company.

Office Administrator /Office Coordinator

Office Administrator /Office Coordinator

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