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Cyprus

UNC Urban Noise Control 

Secretaries & PA

Role OverviewWe are looking for a well-organised and reliable Office Secretary &amp; Administrator to support the day-to-day operations of Urban Noise Control and CY Acoustics. This is a central coordination role — the person who keeps things running, follows up, and makes sure nothing falls through the cracks.&nbsp;The ideal candidate is detail-oriented, trustworthy, and comfortable handling a variety of tasks across administration, office management, and team support. Prior experience in a busy office environment is essential; familiarity with the construction industry is a plus.&nbsp;Key Responsibilities1.&nbsp;&nbsp;Executive &amp; Office Support•&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;Manage management calendars, appointments, and schedules.•&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;Monitor and follow up on emails; direct incoming calls for UNC and CY Acoustics.•&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;Arrange travel, accommodation, and logistics for management and staff.•&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;Coordinate office supplies, services, and supplier relationships.•&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;Maintain organised digital and physical filing systems.&nbsp;2.&nbsp;&nbsp;Administrative &amp; Financial Support•&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;Collect and organise supplier invoices, bills, and payment documentation.•&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;Prepare administrative summaries and documentation for CFO review.•&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;Assist with project records, tender documentation, and construction-related reports.&nbsp;3.&nbsp;&nbsp;Fleet, HR &amp; Insurance Coordination•&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;Maintain company vehicle records, service schedules, and registrations.•&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;Coordinate insurance renewals for vehicles and company policies.•&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;Track employee working hours and prepare payroll summaries.•&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;Maintain employee records and support general HR administration.&nbsp;4.&nbsp;&nbsp;Events &amp; Additional Duties•&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;Coordinate company participation in exhibitions, trade fairs, and corporate events.•&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;Support event logistics including travel, stand requirements, and supplier communication.•&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;Additional responsibilities will be discussed and agreed upon during the interview process.&nbsp;What We're Looking For•&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;3–5 years of experience in a secretary, office administrator, or similar role.•&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;Fluent in Greek and English — written and spoken.•&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;Strong follow-up habits and attention to detail.•&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;Trustworthy, discreet, and professional.•&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;Proficient in Microsoft Office (Outlook, Word, Excel).•&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;Comfortable with Apple devices and tools (Mac, iPhone, iCloud).•&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;Experience in or familiarity with the construction industry is an advantage.&nbsp;What We Offer•&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;A key role within a growing and dynamic company.•&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;Exposure to local and international projects and events.•&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;A supportive and professional working environment.•&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;Opportunities for long-term growth and development.•&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;Competitive salary based on experience and qualifications.&nbsp;

Secretary / Office Administrator

Secretary / Office Administrator

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