Tourism - Hotels

Cyprus

Kanika Hotels & Resorts

Secretaries

Business Administration

At Kanika Hotels &amp; Resorts, a leader in the hospitality industry known for excellence and innovation, we pride ourselves on delivering exceptional guest experiences across our five award-winning hotels.We are looking for a Personal Assistant (PA) to the Chief Operations Officer (COO) who will play a critical role in ensuring the smooth operation of the Executive Office. The successful candidate will provide high-level administrative and secretarial support, requiring a high degree of confidentiality, professionalism, and efficiency, while assisting the COO in managing and coordinating all operational activities across the group.&nbsp;Key Responsibilities:<ul><li>Serve as the first point of contact for the COO, managing calls, emails, and correspondence with discretion and professionalism.</li><li>Manage the COO’s calendar, schedule and coordinate meetings, appointments, and events, ensuring optimal time management.</li><li>Monitor deadlines and proactively remind the COO of important tasks and commitments.</li><li>Prepare, edit, and format documents including reports, presentations, and internal communications.</li><li>Draft and respond to emails and other correspondence on behalf of the COO.</li><li>Maintain and organize electronic and physical filing systems for quick and secure access to key documents.</li><li>Develop and maintain administrative procedures to improve office efficiency.</li><li>Coordinate internal and external meetings, conferences, and events as required.</li><li>Liaise with hotel staff, partners, suppliers, and clients across all properties on behalf of the COO.</li><li>Conduct background research and compile data to support decision-making and strategic planning.</li><li>Draft agendas, take accurate meeting minutes, and ensure follow-up on action items.</li><li>Arrange travel itineraries, accommodations, and logistics for business trips.</li><li>Manage specific projects, prepare progress reports, and support cross-hotel operational tasks.</li><li>Provide proactive support to maximize the COO’s focus on strategic and operational priorities.</li></ul>Requirements &amp; Qualifications:<ul><li>Degree or diploma in Business Administration or related field, or 3-5 years of proven experience as a Personal Assistant or Executive Assistant in a similar role.</li><li>Excellent command of English and Greek, both written and spoken.</li><li>High level of discretion, confidentiality, and professionalism.</li><li>Exceptional organizational skills with the ability to prioritize and multitask effectively.</li><li>Strong verbal and written communication skills.</li><li>Proactive, self-motivated, and solution-oriented mindset.</li><li>Strong interpersonal skills with the ability to interact confidently across all levels of the organization.</li><li>Advanced knowledge of MS Office (Word, Excel, PowerPoint, Outlook) and internet-based tools.</li><li>Ability to manage pressure, deadlines, and conflicting priorities with poise.</li><li>Flexible, adaptable, and willing to handle evolving responsibilities.</li></ul>Don’t miss your chance—apply now and submit your CV here:&nbsp;<a target="_blank" rel="noopener noreferrer" href="https://form.asana.com/?k=fK_0bLU4810AQDxN7xwH7w&amp;d=6450303080948">https://form.asana.com/?k=fK_0bLU4810AQDxN7xwH7w&amp;d=6450303080948</a>&nbsp;"Your journey to success starts with Kanika Hotels and Resorts"

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