Education Centers

Cyprus

The Cyprus Institute (CyI)

Business Administration

Office Administrator

Deadline for applications: 27/06/2025Application process open *The Cyprus Institute (CyI) is a European non-profit, Science- and Technology-oriented Educational and Research Institution, based in Cyprus and governed by an acclaimed Board of Directors. The research agenda of the CyI is pursued at its five Research Centres, namely:1.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; The <a target="_blank" rel="noopener noreferrer" href="https://castorc.cyi.ac.cy/">Computation-based Science and Technology Research Centre (CaSToRC)</a>2.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; The <a target="_blank" rel="noopener noreferrer" href="https://www.cyi.ac.cy/index.php/starc/about-the-center/center-overview.html">Science and Technology in Archaeology and Culture Research Centre (STARC)</a>3.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; The <a target="_blank" rel="noopener noreferrer" href="https://www.cyi.ac.cy/index.php/eewrc/about-the-center/eewrc-overview.html">Energy Environment Water Research Centre (EEWRC)</a>4.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; The <a target="_blank" rel="noopener noreferrer" href="https://www.cyi.ac.cy/index.php/care-c/about-the-center/care-c-center-overview.html">Climate and Atmosphere Research Centre (CARE-C)&nbsp;</a>&nbsp;5.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; The <a target="_blank" rel="noopener noreferrer" href="https://www.cyi.ac.cy/index.php/stedi-rc/about-the-center/stedi-rc-center-overview.html">Science and Technology Driven Policy and Innovation Research Centre (STeDI-RC)</a>&nbsp;Considerable cross-centre interaction is a characteristic of the Institute’s scientific ethos.The Cyprus Institute invites applications for a highly qualified and motivated individual to join the Institute as a Front Desk Administrator on a full-time basis (100% FTE) for its premises at Athalassas’ Campus.We are seeking for a motivated individual that is eager to learn and develop in the field of general administration in a research and educational institution, for carrying out a variety of administrative tasks. The position requires the daily coordination of the front desk of The Cyprus Institute and other general administrative duties. The main purpose of the job is to to act as a first point of contact for the Institute, always acting in a welcoming and professional manner and to provide a positive first impression.&nbsp;Position Specific Responsibilities:&nbsp;•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Has a good knowledge of the Institute’s functions, operations and structures, the campus’ infrastructures and spaces and is always well informed and aware of the Institute’s events and important visits.•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Has a strong knowledge of the security procedures and general awareness of the CyI information systems in order the assist and direct staff and visitors.•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Provides basic and accurate information in person and via phone or email.•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Keeps record of the visitors and provide them with access badges accordingly.•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Answers and coordinates incoming phone calls.•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Monitors and handles email accounts related to the front desk.•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Handles incoming and outgoing correspondence.•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Keeps a logbook for courier drop offs/pick-ups.•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Inform staff members to pick up from front desk envelopes and packages from couriers.•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Contributes in general administrative duties and deal with general and specific enquiries.•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Coordinates and maintains information resources and materials for use in front desk.•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Monitors the security cameras.&nbsp;Position-Specific Required Qualifications:•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Excellent Greek and English language skills both verbally and in writing•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Sociable and pleasant personality&nbsp;Position-Specific Preferred Qualifications:•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Relevant professional experience with proven track of relevant training participation will be considered an advantagePlease click <a target="_blank" rel="noopener noreferrer" href="https://cyisites-my.sharepoint.com/:b:/g/personal/recruitment_cyi_ac_cy/EVfxlwJolRdGoW3YwK_HHHEBCW-RzQARlgPUJk0AVvpbTg?e=UFJy9k">here</a> for the position’s detailed job description, including general responsibilities, requirements and other details related to the position.&nbsp;Duration of appointment:The initial period of the appointment will be for a duration of 24 months with the possibility of renewal, depending on performance and availability of funds.&nbsp;Remuneration details:Salary Band: CYI1Position’s Starting Salary: CYI1.1 - €20153.38Benefits:Among other benefits, the Cyprus Institute offers flexible and remote work, additional paid leave for supporting staff work-life balance, provident fund membership and group medical and life insurance membership.&nbsp;ApplicationApplications can be submitted through The Cyprus Institute Exelsys Platform (<a target="_blank" rel="noopener noreferrer" href="https://bit.ly/3HDLRTw">https://bit.ly/3HDLRTw</a>), by following the instructions provided. Applicants should submit:1.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; A curriculum vitae, including a short letter of interest/vision statement (where applicable),2.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; List of two (2) referees (including contact information)All documentation should be in English and in PDF format.For further information, please contact Marianna Taliadorou (<a href="mailto:m.taliadorou@cyi.ac.cy">m.taliadorou@cyi.ac.cy</a>). Please note that applications which do not fulfill the required qualifications and do not follow the announcement’s guidelines will not be considered.*Recruitment will continue until the application process is marked as closed.The Cyprus Institute is an Equal Opportunities Employer, certified from the Cypriot Ministry of Labor, and also an HRS4R accredited Institution adhering to the European Commission’s “Charter &amp; Code”, principles for recruitment and selection.&nbsp;Contact person: Marianna TaliadorouReference number: CYI_FDA_25_08

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