Marketing / Advertising

Cyprus

Ad Tag Global Ad Solutions Ltd

Business Administration

Office Administrator

Secretaries

Office&nbsp;Coordinator – Larnaka office&nbsp;About the Office Coordinator positionWe are looking for a junior to mid-level, skilled&nbsp;Office Coordinator&nbsp;to undertake a variety of day-to-day office and clerical tasks. You will be an integral part of ensuring that our office operations run smoothly, successfully supporting other business activities, and adding maximum value to the organization.An excellent office coordinator is, above all, an organized and competent professional with phenomenal communication skills. You will be comfortable dealing with people and able to carry out&nbsp;administrative duties accurately and quickly. The goal is to ensure that office operations are efficient and add maximum value to the organization.You should be organized٫, competent and comfortable dealing with people. We also expect you to possess phenomenal communication skills and be able to carry out administrative duties with accuracy and speed.&nbsp;Office Coordinator responsibilities are:<ul><li>Help other teams with basic administrative tasks٫ such as redirecting calls٫ disseminating correspondence٫ scheduling meetings and so on</li><li>Meet and support visitors when they arrive at the office, ensuring guests are comfortable and connected with the right office personnel</li><li>Ensure that office workflow procedures are followed with maximum efficiency</li><li>Manage files and records with the help of filing systems</li><li>Control office expenditures and office contracts including rent٫ service and so on</li><li>Undertake basic bookkeeping activities and update the accounting system</li><li>Respond to customer complaints or issues</li><li>Manage office supplies inventory and place orders</li><li>Participate in vendor relationship management&nbsp;</li><li>Answering phone calls, transferring callers as appropriate</li><li>Managing schedules for conference and community spaces</li><li>Monitoring and ordering inventory for office and break room supplies</li><li>Managing incoming and outgoing correspondence, including emails, faxes, mail, and packages</li><li>Filing and organizing records, invoices, and other important documentation</li><li>Submitting work orders and scheduling repairs for general office space and equipment</li><li>Serve as the point person for office manager duties including: Maintenance, Mailing, Supplies, Equipment, Bills, Errands, Shopping</li><li>Maintain the office condition and arrange necessary repairs</li><li>Partner with HR to update and maintain office policies as necessary</li><li>Organize office operations and procedures</li><li>Coordinate with IT department on all office equipment</li><li>Ensure that all items are invoiced and paid on time</li><li>Manage contract and price negotiations with office vendors, service providers, and office lease</li><li>Manage office G&amp;A budget, and ensure accurate and timely reporting</li><li>Assist in the onboarding process for new hires</li><li>Address employees’ queries regarding office management issues (e.g. stationery, Hardware, and travel arrangements)</li><li>Liaise with facility management vendors, including cleaning, catering, and security services</li><li>Plan in-house or off-site activities, like parties, celebrations, and conferences</li></ul>&nbsp;Requirements and skills<ul><li>Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant</li><li>Knowledge of English and the Greek language, verbal and written.</li><li>Knowledge of Office Administrator responsibilities, systems, and procedures</li><li>Proficiency in MS Office (MS Excel and MS Outlook, in particular)</li><li>Hands-on experience with office machines (e.g. fax machines and printers)</li><li>Familiarity with email scheduling tools, like Email Scheduler and Boomerang</li><li>Excellent time management skills and ability to multitask and prioritize work</li><li>Attention to detail and problem-solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and planning skills in a fast-paced environment</li><li>A creative mind with the ability to suggest improvements</li><li>High School degree; additional qualification as an administrative assistant or Secretary will be a plus</li></ul>&nbsp;WHO ARE WE A GOOD FIT FOR?We love working with talented people, but more than that, we seek out compassionate co-workers with a collaborative spirit. Our work moves quickly, and we’re great at coming together to find creative solutions to some of digital advertising tech’s most interesting problems.&nbsp;&nbsp;AboutAd Tag is a Digital Advertising and Media Technology Provider based in Europe, the Middle East, and Africa (EMEA). Cultivating the digital landscape, Ad Tag introduces the Global Digital Front to local innovative Marketers, Advertisers, and Publishers.&nbsp;&nbsp;How to apply:Please email your CV to&nbsp;<a href="mailto:info@ad-tag.eu">info@ad-tag.eu</a> and use OC-CY2025 in the subject of the emailWe thank all applicants for their interest, however only those invited for an interview will be contacted.Discover more about Ad Tag at&nbsp;<a target="_blank" rel="noopener noreferrer" href="http://www.ad-tag.eu">www.ad-tag.eu</a>&nbsp;&nbsp;Ad Tag&nbsp;Global Ad Solutions Ltd phone: +357 24 205 040&nbsp; Faneromenis Avenue, Ground Floor&nbsp;6031&nbsp; Larnaka, Cyprus

Office Coordinator

Office Coordinator

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