Shipping Companies

Cyprus

P&O Maritime Cyprus

Human Resources

Secretaries

Office Administrator

The Administration &amp; HR Assistant reports directly to the&nbsp; Managers and is responsible to support the administrative functions of the HR Department as well as has full responsibility for the general administrative and front office tasks of the Company, also assisting other departments when and where needed (i.e. HSEQ, Technical, Procurement, Operations, etc).The purpose of the role is to provide general day-to-day administrative assistance and support based on the Company needs at each time, with main priority the HR Department.The job holder requires to have a clear understanding of the company business objectives and be able to follow and implement several policies.&nbsp;&nbsp;Admin &amp; HR Assistant related duties:1. General Administrative and HR tasks as instructed by the Manager.2. Organize, maintain and ensure all personnel records and files are up to date.3.&nbsp;&nbsp;Administration of absences and benefits.4. Assisting on the shift planning for all the employees.5. Coordinate travel arrangements and hotel bookings in Cyprus or abroad.6. Coordinating and administrating the recruitment and on-boarding process.7. Preparing and circulating MEMOS.8. Assist in the payroll preparation process.9. Training administrative tasks, HRDA coordination.10. Assisting in company events and other CSR activities.&nbsp;Other Admin duties:11. Front office tasks, answering phone calls on behalf of the Company and diverting these to the relevant department.12.&nbsp; Handling the company’s messenger and other external service providers i.e. cleaners, suppliers, etc.13.&nbsp; Stock control of office supplies, stationery, kitchen supplies, groceries, etc and placing orders.14.&nbsp; Providing personal assistance tasks to the OPS/General Manager when requested.15.&nbsp; Keeping minutes of all meetings and circulating these as needed to the team.16.&nbsp; Coordinating company visits / meetings, booking conference rooms, etc.17.&nbsp; General filling duties.18.&nbsp; Maintaining a good image of the offices, conference room, etc.19. Contribute to team effort and provide administrative support to all departments by carrying out unrelated tasks as and when required.&nbsp;Benefits:- 13th Salary.- Annual Bonus.- Paid medical insurance for all family members.- Pension Plan.

Administration & HR Assistant

Administration & HR Assistant

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