Employment Agencies

Cyprus

ICAP People Solutions

Office Administration

Receptionists / Front Desk Officers

ICAP Executive Search &amp; Selection&nbsp;is one of the premium consultancies and part of ICAP People &amp; Employment Solutions, the largest HR Services Provider&nbsp;in Greece and Cyprus.&nbsp;With more than&nbsp;50 years of experience, we specialize in assessing and recruiting&nbsp;Senior to Middle-Level Executives across all sectors. ICAP Executive Search &amp; Selection is partnering with a leading Global Technology Organisation to recruit a Receptionist for its Nicosia offices. This is a&nbsp;key front-office role, offering responsibility, visibility, and exposure within a dynamic, international environment. Receptionist (Ref. 6101/R/ESS/CY) &nbsp;Duties &amp; Responsibilities:<ul><li>Ensure the&nbsp;professional and efficient operation of the reception area, in line with internal policies and safety procedures, including visitor access management</li><li>Act as a central point of contact for visitors and employees, providing guidance, support, and information as required</li><li>Manage&nbsp;meeting room bookings&nbsp;and support the coordination of on-site meetings</li><li>Handle incoming calls, messages, and enquiries, including international call coordination, in accordance with company protocols</li><li>Oversee incoming and outgoing correspondence, including mail and courier services, ensuring accuracy, timely distribution, and cost control</li><li>Coordinate&nbsp;facilities-related activities, including maintenance services, cleaning, security systems, and building-related supplies</li><li>Prepare and manage&nbsp;purchase orders&nbsp;for facilities, consumables, and recurring services, liaising with suppliers and internal stakeholders as required</li><li>Register new suppliers in the ERP system and support annual supplier contract renewals</li><li>Coordinate compliance-related activities, including&nbsp;fire drill and medical training programmes, in line with regulatory requirements</li><li>Liaise with suppliers regarding payments, cheque collections, and administrative follow-ups</li><li>Maintain accurate records and documentation, including invoices, payment vouchers, and receipts</li><li>Provide cross-functional administrative support when required, including temporary coverage for colleagues during planned absences</li><li>Support&nbsp;visa processing and travel documentation&nbsp;for employees and international visitors</li><li>Coordinate international and local shipments, including preparation and collection</li><li>Support basic accounting-related processes, such as invoice circulation and daily payment documentation</li><li>Manage the collection and scheduled submission of&nbsp;health insurance claims&nbsp;to the insurance provider</li><li>Raise purchase orders for other departments as required (e.g. technology supplies, professional services, training, tax- and visa-related services)</li></ul> Requirements:<ul><li>High school diploma or equivalent; a degree in Business Administration, Marketing Hospitality, or any other field.</li><li>At least 1-2 years of relevant experience in a similar role, ideally within a corporate environment or service industry.</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Familiarity with ERP systems for purchase orders and vendor coordination.</li><li>Knowledge of handling switchboards and telephone systems.</li><li>Excellent verbal and written communication skills in both Greek and English.</li><li>Detail-oriented with the capability to manage bookings, mail, and courier services accurately.</li><li>Experience handling general administrative duties such as filing invoices, payment vouchers, and receipts.</li><li>Flexibility to provide cross-departmental support when necessary.</li></ul>Benefits: An excellent remuneration package will be offered, including 13th&nbsp;salary.&nbsp;Interested candidates should apply <a target="_blank" rel="noopener noreferrer" href="https://recruitcrm.io/apply/17684897112480037257NpF?source=Ergodotisi">here</a>

Receptionist

Receptionist

RELATED JOBS