Investment / Asset Management

Cyprus

Albourne Partners (Cyprus) Ltd

Office Administration

Who We Are&nbsp;Albourne is a global financial services group of companies with 600+ employees worldwide. Our objective is to advise our clients to be the best investors they can be. The company’s primary areas of focus are fund research, portfolio, and risk advice, FinTech, and implementation solutions. Albourne’s office in Nicosia opened in 1998 and provides back office and IT services to the regulated companies of the Albourne group; it currently has over 320 dynamic employees and we are looking to have more to join our teams across various functions.&nbsp;Role in Brief&nbsp;The Office Administrator plays a key role in ensuring the smooth and efficient running of the office. This position is responsible for managing administrative functions, maintaining workplace efficiency, and supporting internal teams across the business. The role requires strong organisational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.The successful candidate will also act as the Alternate Health &amp; Safety Officer, supporting the implementation and maintenance of workplace health and safety practices.&nbsp;Insights to the Role&nbsp;Office Operations &amp; Facilities Management<ul><li>Manage reception operations, ensuring professional telephone and mail communication both internally and externally.</li><li>Maintain office organisation by managing supplies, scheduling, and administrative processes.</li><li>Oversee maintenance of office equipment (e.g. copiers, shredders) and coordinate repairs or servicing with vendors.</li><li>Manage office access, including visitors, suppliers, and contractors, via the office logbook.</li><li>Develop, implement, and maintain office policies and procedures.</li><li>Liaise with janitorial services and other external vendors.</li><li>Support office layout planning, relocations, and coordination of IT infrastructure.</li><li>Manage and negotiate office-related purchases while ensuring cost efficiency.</li><li>Provide general administrative support including scanning, copying, and mail handling.</li><li>Collaborate with HR and IT to support a seamless employee workplace experience.</li><li>Assist with onboarding and offboarding from a facilities and equipment perspective.</li><li>Support employee engagement, wellness initiatives, and team-building activities.</li></ul>&nbsp;Event &amp; Travel Coordination<ul><li>Organize catering, refreshments, and snacks for internal meetings and events.</li><li>Coordinate company functions such as office lunches, celebrations, and holiday events. Contribute to employee engagement initiatives, wellness efforts, and team-building events.</li><li>Liaise with travel providers to coordinate business travel arrangements. Assist with offsite event preparations when needed.</li></ul>&nbsp;Financial &amp; Invoice Management<ul><li>Coordinate invoice processing and correspondence with the Finance team.</li><li>Scan and distribute invoices and financial documentation as required.</li><li>Scan invoices and mail correspondence, forwarding them to the Finance Department.</li></ul>&nbsp;Office Access &amp; Compliance<ul><li>Maintain visitor, supplier, and contractor records via the office logbook. Support ad hoc administrative tasks as assigned by the Head of Region.</li></ul>&nbsp;Health &amp; Safety (Alternate Officer)<ul><li>Support the appointed Health &amp; Safety Officer in maintaining compliance with workplace regulations. Assist with routine safety checks and risk assessments. Help maintain incident logs, first aid supplies, and emergency procedures. Participate in Health &amp; Safety training and ensure compliance with relevant legislation and internal policies.</li></ul>&nbsp;Who You Are<ul><li>Qualifications &amp; Experience&nbsp;Bachelor’s Degree preferred, or equivalent combination of education, training, and experience</li><li>Excellent written and oral communication skills in both English and Greek.</li></ul>Technical &amp; Organizational Skills<ul><li>Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).</li><li>Highly organised with the ability to manage multiple priorities effectively. Proactive, detail-oriented, and solution-focused. Abide by the HR Group policies and procedures as well as the Albourne Group’s policies and procedures including but not limited to compliance and database filings.</li><li>Sign and comply with terms of Albourne Compliance Manuals and Group Policies including but not limited to compliance reporting; database filing; Information, Communications &amp; Cyber Security Policy; Expense &amp; Travel Policy, etc.</li><li>Attendance at company offsite event as requested</li><li>Compliance with the Compliance Manual and other Albourne Policies and procedure</li></ul>Communication &amp; Interpersonal Skills<ul><li>Clear and professional written and verbal communication.</li><li>Strong relationship-building skills with internal teams and external vendors. High level of discretion and professionalism when handling sensitive information.</li></ul>Health &amp; Safety Awareness<ul><li>High level of discretion and professionalism when handling sensitive information.</li></ul>Initiative &amp; Accountability<ul><li>Self-starter with a proactive approach to anticipating needs.</li><li>Strong sense of responsibility, ownership, and follow-through</li></ul>&nbsp;What You’ll Enjoy<ul><li>Fully paid Medical and Dental Insurance for you and your dependents</li><li>Employee Assistance Program (EAP)</li><li>Provident Fund Contribution</li><li>Career growth and tools for ongoing learning and development</li><li>Annual bonus dependent upon performance and company growth</li><li>5 additional service recognition holidays in surplus to standard annual leave after 5 years of service</li><li>Albourne Training Days</li><li>Free office parking</li></ul>&nbsp;Albourne embraces diversity and equal opportunity for all its employees.We are committed to building teams that represent a variety of cultural backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.Interested Candidates can apply via the following applicant link: <a target="_blank" rel="noopener noreferrer" href="https://albournepartners.my.salesforce-sites.com/recruit/fRecruit__ApplyJob?vacancyNo=VN166">https://albournepartners.my.salesforce-sites.com/recruit/fRecruit__ApplyJob?vacancyNo=VN166</a>&nbsp;Successful candidates would be required to comply with the terms of Albourne’s compliance manuals and procedures.We thank all applicants for their interest, however only those candidates selected for interviews will be contacted.Please click the following link to view Albourne Partners (Cyprus) Ltd.'s&nbsp;<a target="_blank" rel="noopener noreferrer" href="https://albourne.peoplehr.net/Handlers/RichTextEditorImageDownload.ashx?file=/MjQwMzI3X05vbiUyMFVTJTIwRW1wbG95ZWVzJTIwUE5fZmluYWwucGRm">Employee Privacy Notice</a>

Office Administrator

Office Administrator

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