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Cyprus

UNC Urban Noise Control 

HR Administration & Payroll

Business Administration

We are seeking a structured and reliable Office Administrator to support executive coordination and daily office operations within our growing company. This role focuses on internal organization, communication flow, documentation control, and administrative support to the CFO and management team. The ideal candidate is proactive, detail-oriented, and capable of managing multiple tasks with discipline and consistency.This is a mid-level position requiring 2–5 years of relevant experience.Key Responsibilities&nbsp;🔹 Communication &amp; CoordinationAllocate and distribute incoming emails to the appropriate team members<ul><li>Monitor unanswered emails and follow up internally</li><li>Manage company phone lines (UNC &amp; CYA)</li><li>Ensure smooth internal communication flow</li></ul> &nbsp;🔹 Executive Support&nbsp;<ul><li>Manage executive calendar and meeting scheduling</li><li>Arrange appointments and internal meetings</li><li>Support the CFO with daily administrative coordination</li><li>Organize and maintain documentation</li></ul> &nbsp;🔹 Administrative &amp; Invoice Control&nbsp;<ul><li>Collect supplier invoices from warehouse</li><li>Organize bills and maintain proper documentation</li><li>Prepare payment documentation for CFO review</li><li>Maintain structured digital and physical filing systems</li><li>Order office and factory supplies</li><li>Coordinate deliveries and service providers (IT, cleaning, etc.)</li></ul> &nbsp;🔹 HR &amp; Workforce Administration&nbsp;<ul><li>Track employee working hours and overtime</li><li>Prepare payroll data summaries</li><li>Maintain employee documentation</li><li>Manage visa and documentation needs for third-country employees</li></ul>&nbsp;🔹 Fleet &amp; Logistics&nbsp;<ul><li>Monitor petrol usage</li><li>Maintain vehicle service history</li><li>Coordinate vehicle maintenance</li></ul> &nbsp;🔹 Events &amp; Travel Coordination &nbsp;<ul><li>Organize travel bookings (flights, accommodation, transport)</li><li>Coordinate company exhibitions and trade fairs</li><li>Communicate with event organizers and service providers</li></ul>🔹 Funding Monitoring&nbsp;<ul><li>Monitor EU funding opportunities and inform management</li></ul>Requirements&nbsp;<ul><li>2–5 years experience in office administration or executive support</li><li>Strong organizational and multitasking skills</li><li>Excellent follow-up discipline</li><li>High attention to detail</li><li>Strong communication skills (Greek &amp; English)</li><li>Proficiency in Microsoft Office</li><li>Responsible, structured, and reliable personality</li></ul> &nbsp; &nbsp;

Office Administrator

Office Administrator

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