Job Description

We are seeking a professional, organised, and reliable Office Administrator to support the smooth daily operation of our accounting, audit, tax, and advisory services firm.

 

Main Duties

·         Manage the reception area and provide a professional and welcoming experience to clients, visitors, and associates.

·         Handle incoming telephone calls and direct them to the appropriate department or person.

·         Manage incoming and outgoing correspondence, including emails, post, courier deliveries, and client documents.

·         Monitor the firm’s general email inbox and forward requests to the appropriate staff members.

·         Schedule client meetings and assist with meeting room preparation.

·         Scan, name, organise, and upload documents to the correct electronic folders.

·         Maintain physical and electronic filing systems, including proper indexing of documents.

·         Scan and file signed financial statements and other official documents in accordance with firm procedures.

·         Assist with the collection and organisation of accounting documents received from clients.

·         Manage office supplies, stationery, office orders, and general office needs.

·         Coordinate with couriers, suppliers, cleaners, IT support, building management, and external service providers.

·         Support the general organisation, cleanliness, and professional presentation of the office.

·         Assist with basic HR administration, including employee records, leave records, attendance files, onboarding documents, and recruitment coordination where required.

·         Assist with basic client administrative requests and government/office applications where instructed.

·         Maintain confidentiality of all client, employee, and firm information.

 

Qualifications Required

The ideal candidate should have:

• Diploma or certification in Secretarial Studies, Office Administration, Business Administration, or another relevant field.
• Previous experience in an administrative, receptionist, secretarial, or office support role.
• Excellent command of the Greek and English languages.
• Good knowledge of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Good organisational and time-management skills.
• Professional telephone manner and client-facing communication skills.
• Strong attention to detail.
• Ability to multitask and prioritise daily work.
• Ability to handle confidential information with discretion.
• Positive attitude, reliability, and willingness to assist the team.
• Familiarity with an accounting, audit, legal, corporate, or professional services environment will be considered an advantage.
• Familiarity with basic accounting documents, scanning systems or other document management tools will be considered an advantage.

 Benefits

• Attractive Remuneration Package including 13th salary
• Provident Fund
• 3 paid sick leave days per year
• Frequent Team Activities
• Hybrid work is offered
• New offices
• Friday Early Afternoons off
• Pleasant Working Environment

 

Compensation

The remuneration package will be tailored to match the successful candidate’s skills and expertise.

 

Starting Date

We are looking for a candidate who can join us as soon as possible.

How to Apply

Please send your CV at hr@epaminondou.com or through the website  

https://www.epaminondou.com/careers/ with reference "application for Office Administrator position".

Working hours: 08:00-17:00 daily and 08:00-14:00 on Fridays

Soft Skills

Technical Skills

Job Categories

About Company

Epaminondou & Co Audit Services Limited

Auditors, Accountants, Consultants. One of the oldest audit firms in Cyprus. Approved ACCA employer. Member of ACCA and ICPAC.