Job Description

As an Assistant Fleet Personnel Officer - Trainee at BSM, you will be responsible for ensuring the smooth and efficient execution of departmental operations by providing comprehensive administrative support. The role plays a key part in maintaining accurate records, supporting pre-employment processes for seafarers, and facilitating effective coordination between internal teams and external stakeholders such as Flag Authorities.

 

Key Responsibilities

• Provide administrative support to ensure efficient and well-organized department operations, including tasks such as purchase order creation, risk assessment preparation, briefings organization, and position scale coordination
• Prepare and manage candidate documentation, including tests, CVs, and medical certificates, to support pre-employment screening
• Maintain accurate and up-to-date records in personnel management systems and databases
• Process Flag State endorsement applications accurately and in a timely manner, including certificate verification and document tracking
• Maintain filing systems and records for all Flag applications
• Communicate with Flag Authorities regarding application status and follow up as required
• Administer processes related to drug and alcohol policy compliance
• Update personnel records with applicable collective bargaining agreements and prepare union contribution documentation
• Support departmental meetings by preparing materials and recording minutes when required
• Perform additional administrative duties as assigned to support overall department effectiveness

 

Qualifications & Experience

• Relevant educational background
• Experience in administrative support roles
• Familiarity with documentation handling and record-keeping processes
• Skills & Competencies
• Strong organizational and administrative skills
• Attention to detail and accuracy
• Effective communication and coordination abilities
• Ability to manage multiple tasks and meet deadlines
• Proficiency in data entry and maintaining structured records
• Reliability and a proactive approach to supporting team operations

 

Why You Should Join Us!

We offer a supportive environment, competitive compensation, and meaningful opportunities. By joining us, you will enjoy:

• Annual leave days: 22
• Competitive compensation package.
• Provident fund.
• Education sponsorship.
• Medical insurance.
• Gym membership.
• Parking sponsorship.
• A beautiful office in the heart of Limassol!

In addition, everyone in the BSM community benefits from:

• Flexible working hours and home-office entitlement.
• My door is always open policy by leaders.
• 24/7 mental health support

How to Apply

Ready to join our team? Submit you CV by clicking here!

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About Company

Bernhard Schulte Shipmanagement (Cyprus) Ltd

Working with Bernhard Schulte Shipmanagement (BSM) means partnering with one of the world’s leading third-party ship managers. As a multinational, family-owned business, we celebrate a culture of togetherness. Caring for and learning from each other is at the base of our success. Our superpower is our diversity. The wealth of more than 80 nationalities and diverse expert knowledge boosts our capacity to innovate and take industry standards to the next level. The BSM family includes over 20,000 seafarers and 2,000 shore-based staff in more than 30 locations and across the oceans. Together, we move a fleet of over 600 vessels and help hundreds of ship owners trade cargo all around the world safely and efficiently. We see it as our highest responsibility to operate with greatest respect to the integrity of the environment, the vessels, and our people. Are you interested in exciting career opportunities, personal growth, and great development options in an international fast-paced working environment? Then join the BSM family! We’re looking forward to meeting you!