Job Description

Key Responsibilities

• Manage incoming telephone calls and the company’s general email account, ensuring enquiries are directed to the appropriate department.
• Welcome and assist clients, visitors and business associates in a professional manner.
• Coordinate meeting-room bookings and prepare rooms for meetings.
• Maintain the professional appearance, organisation and readiness of the showroom.
• Provide clients with basic information about the company’s products and solutions, referring technical enquiries to the appropriate team.
• Prepare, record and issue sales quotations accurately and within the required timeframes.
• Maintain organised physical and electronic records of quotations, correspondence, project files and administrative documents.
• Manage office, kitchen and other consumable supplies, ensuring timely replenishment.
• Provide administrative support to the Accounting, Technical, Sales, Procurement and Operations Departments.
• Assist with the weekly subcontractor payment process and verify that the required supporting documents are complete and valid.
• Monitor the company’s vehicle fleet through the GPS system and maintain accurate records relating to servicing, insurance, road tax, MOT, repairs, fuel consumption, accidents and fines.
• Coordinate vehicle servicing, inspections, repairs and document renewals.
• Communicate with garages, insurance providers, leasing companies and other external partners.
• Support the continuous improvement of administrative procedures and internal workflows.
• Perform any other related duties required within the scope of the position.

Required Qualifications

• Secondary School Leaving Certificate.
• Excellent command of Greek.
• Very good command of English.
• Excellent knowledge of Microsoft Office.
• Strong organisational and administrative skills.
• Ability to prioritise tasks and work effectively under pressure.

Additional Qualifications Considered an Advantage

• Diploma or degree in Business Administration or a related field.
• Excellent command of English.
• Knowledge of the Russian language.
• Previous experience in an administrative, reception, showroom or business-support position.

Personal Competencies

• Professionalism, integrity and discretion.
• Strong communication and interpersonal skills.
• Team spirit and willingness to support different departments.
• Attention to detail and accuracy.
• Initiative, reliability and a responsible approach to work.
• Ability to remain composed and organised in a busy working environment.

How to Apply

Interested candidates are invited to submit their CV to operations@marneros.com , quoting “Business Support Officer” in the subject line.

All applications will be treated with strict confidentiality.

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About Company

CHR MARNEROS & CO LTD