Job Description

ICAP Executive Search & Selection is one of the premium consultancies and part of ICAP People & Employment Solutions, the largest HR Services Provider in Greece and Cyprus. With more than 50 years of experience, we specialize in assessing and recruiting Senior to Middle-Level Executives across all sectors.

On behalf of our client, a well-established architecture and engineering consulting firm, we are seeking to recruit an organised and proactive Office & Tender Officer to support the Managing Director and contribute to the efficient day-to-day operation of the business. Offices are based Nicosia-Larnaca.

 

Office & Tender Coordinator – Ref. (6274/OTC/ESS/CY)

Location: Nicosia, Cyprus
Employment Type: Full-time

The Role:

Reporting directly to the Managing Director, the successful candidate will play a key role in ensuring the smooth day-to-day administration of the office while providing comprehensive support throughout the tender process.
This is an excellent opportunity for a highly organised, detail-oriented professional who enjoys coordinating multiple priorities, working in a fast-paced environment, and being at the centre of business operations.

Key Responsibilities:

• Provide day-to-day administrative and operational support to the Managing Director.

• Manage incoming correspondence, emails, telephone calls, and general office communications.

• Coordinate meetings, appointments, calendars, and travel arrangements where required.

• Prepare meeting rooms, welcome clients and visitors, and ensure a professional office environment.

• Assist with the preparation, compilation, formatting, and submission of tender documentation.

• Monitor tender deadlines and coordinate with internal teams to ensure timely submissions.

• Prepare reports, presentations, letters, and other business documentation.

• Maintain organised filing systems, records, and company documentation.

• Liaise with internal departments, clients, consultants, suppliers, and external stakeholders.

• Support the day-to-day operation of the office and contribute to the continuous improvement of administrative processes.

Requirements:

• Diploma or Bachelor's degree in Business Administration, Office Administration, Secretarial Studies, or any other discipline.

• Previous experience in an administrative, office management, executive support, or tender administration role will be considered an advantage.

• Previous exposure to tender preparation or procurement documentation will be considered a strong advantage.

• Experience within the construction, architecture, engineering, façade, building materials, or related technical sectors will be highly desirable.

• Excellent organisational and time management skills with the ability to manage multiple priorities.

• High level of attention to detail and accuracy.

• Excellent written and verbal communication skills in both Greek and English.

• Strong proficiency in Microsoft Office (Word, Excel, Outlook and PowerPoint).

• Professional, proactive, and service-oriented approach with excellent interpersonal skills.

What's on Offer:

• Join a dynamic and growing organisation delivering landmark projects.

• Stable, long-term career opportunity within a highly respected company.

• Collaborative and professional working environment.

• Exposure to prestigious local and international projects.

• Competitive remuneration package based on qualifications and experience.

• Opportunities for professional development and career progression.

In full compliance with the EU Pay Transparency Directive (EU) 2023/970, please note that the applicable salary range defined by our client for this role will be disclosed to candidates by our consulting team within a reasonable timeframe before the interview process begins.
 

How to Apply

Interested candidates should apply here

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About Company

ICAP People Solutions

ICAP People & Employment Solutions is the largest HR Services Provider in Greece and has recently expanded operations to Cyprus. We offer a wide range of HR services to enable a company to attract talented people at all levels, to compensate them fairly, according to individual contribution, to create a working environment based on open communication, motivation, reward and teamwork and therefore to achieve high levels of performance and become an Employer of Choice.