Shipping Companies

Cyprus

Island Oil (Holdings) LTD

Business Administration

Office Administrator

Position: Front Office Administrator&nbsp;Scope of Duties&nbsp;The Front Office Administrator serves as the primary point of contact for visitors and callers while managing secretarial and administrative tasks that support the organization.&nbsp;&nbsp;Key Responsibilities<ol><li>Visitor &amp; Caller Management:<ul><li>Welcoming visitors, directing them appropriately.</li><li>Professionally handling and forwarding phone calls, ensuring clear and complete messages.</li></ul></li><li>Communication &amp; Correspondence:<ul><li>Providing accurate information via various communication channels.</li><li>Managing and distributing incoming/outgoing mail, emails, and courier services.</li></ul></li><li>Administrative Support:<ul><li>Organizing travel arrangements (tickets, accommodation, credit card expenses).</li><li>Maintaining address books, updating calendars, and monitoring meeting room bookings.</li></ul></li><li>Office Maintenance:<ul><li>Ensuring reception and meeting rooms are tidy and equipped.</li><li>Managing office supply inventory and orders (stationery, kitchen, cleaning).</li></ul></li><li>Secretarial Duties:<ul><li>Typing, filing, photocopying, and other administrative tasks.</li><li>Maintaining records like departmental petty cash and assisting with cash/payment requests.</li></ul></li><li>Collaboration:<ul><li>Coordinating with HR for meal orders.</li><li>Liaising with drivers and supporting departmental needs.</li></ul></li><li>Compliance &amp; Quality:<ul><li>Implementing and improving the organization’s management system.</li></ul></li></ol>&nbsp;Required Qualifications &amp; Skills<ul><li>Education: Higher Education diploma.</li><li>Experience: Minimum of 3 years in a similar role.</li><li>Languages: Proficiency in Greek and English.</li><li>Technical Skills: Computer literacy.</li><li>Personal Skills:<ul><li>Customer service orientation.</li><li>Strong organizational, communication, and multitasking abilities.</li><li>Professional demeanor and telephone etiquette.</li><li>Ethical, accountable, and deadline-driven.</li></ul></li></ul>&nbsp;Why Join Us?We offer an engaging, professional environment where your contributions are valued, and your skills are put to use in meaningful ways. Join a team that fosters growth, encourages collaboration, and celebrates success. If you’re ready to bring your talents to an organization that values excellence, we want to hear from you!&nbsp;All applications will be treated with strict confidentiality.&nbsp; Applicants must be able to reside &amp; work within EU.&nbsp;&nbsp;If you wish to apply for this position, kindly send your CV at:&nbsp; <a href="mailto:careers@island-oil.com">careers@island-oil.com</a><a target="_blank" rel="noopener noreferrer" href="http://www.island-oil.com">www.island-oil.com</a>

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