Financial Sector

Cyprus

Capital Com SV Investments Ltd

Office Administrator

Operations

Business Administration

Responsibilities<ul><li>Coordinate and schedule meetings and appointments for staff and management;</li><li>Manage business travel arrangements, including flights, transportation, and accommodations, while providing emergency support as needed;</li><li>Oversee daily office operations to ensure a well-organized and efficient workplace;</li><li>Implement and maintain office policies and procedures;</li><li>Manage office supplies inventory, handle procurement, and coordinate with vendors, service providers, and building administration;</li><li>Ensure the office environment is clean, organized, and well-maintained, arranging repairs and maintenance as necessary;</li><li>Handle incoming and outgoing mail, packages, and courier services;</li><li>Greet and assist visitors, manage inquiries, and direct them to the appropriate contacts;</li><li>Perform receptionist duties as needed;</li><li>Ensure compliance with local regulations, health and safety standards, and company policies;</li><li>Support administrative tasks such as document management, invoicing, and correspondence;</li><li>Plan and coordinate company events, including team-building activities, holiday parties, and off-site meetings;</li><li>Support non-technical facility operations, including parking management and ad-hoc tasks;</li><li>Liaise with cleaning services and other office service providers to ensure smooth operations;</li><li>Conduct regular inspections of office facilities to identify maintenance needs and safety concerns;</li><li>Act as the point of contact for facility-related emergencies, ensuring timely response and resolution when necessary, particularly in the absence of the Facilities Manager;</li><li>Foster a positive office culture through engagement initiatives and activities;</li></ul>&nbsp;Requirements<ul><li>Proven experience minimum 3 years of experience as an Office Manager or Facilities Coordinator or a similar role;</li><li>Fluency in Greek and English, both written and spoken;</li><li>Proficiency in MS Office and office management software;</li><li>Strong organizational and multitasking skills with the ability to prioritize tasks efficiently;</li><li>Excellent verbal and written communication skills;</li><li>Strong problem-solving skills and a proactive approach to office management.</li><li>Business level proficiency in English or above (equivalent to B2 or above in&nbsp;CEFR)&nbsp; &nbsp;</li></ul>&nbsp;What you will get in return:<ul><li>Competitive Salary:&nbsp;We believe great work deserves great pay! Your skills and talents will be rewarded with a salary that makes you feel valued and motivated.</li><li>Work-Life Harmony:&nbsp;Join a company that genuinely cares about you—because your life outside of work matters just as much as your time on the clock.</li><li>Annual Performance Bonus:&nbsp;Your hard work doesn’t go unnoticed! Celebrate your achievements with a well-deserved annual bonus tied to your performance.</li><li>Generous Time Off:&nbsp;Need a breather? Our annual leave policy lets you recharge and enjoy life outside of work without a worry.</li><li>Employee Referral Program:&nbsp;Love working here? Share the love! Bring your talented friends on board and get rewarded for growing our awesome team.</li><li>Comprehensive Health &amp; Pension Benefits:&nbsp;From medical insurance to pension plans, we’ve got your back. Plus, location-specific benefits and&nbsp;perks!</li><li>Workation Wonderland:&nbsp;Live your digital nomad dreams with 30 extra days to work remotely from anywhere in the world (some restrictions apply). Adventure awaits!</li><li>Volunteer Days:&nbsp;Make a difference! Take two additional paid days each year to support causes you care about and give back to the community.</li></ul>&nbsp;If you believe this role suits you, feel free to apply <a target="_blank" rel="noopener noreferrer" href="https://capitalcom.teamtailor.com/jobs/5692403-facilities-coordinator?promotion=1411051-trackable-share-link-ergodotisi">here.</a>

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