Job Description

This is an exciting opportunity for a proactive and detail-oriented professional to work closely with the Managing Director, providing comprehensive executive and administrative support while contributing to the smooth and efficient operation of the Executive Office.

The successful candidate will act as a trusted point of contact, managing daily priorities, coordinating business activities, and ensuring the highest standards of professionalism, confidentiality, and efficiency.

Key Responsibilities:

• Provide comprehensive executive and personal assistance to the Managing Director, including diary management, appointments, correspondence, travel arrangements, and daily priorities.
• Coordinate internal and external meetings, prepare agendas, take minutes, and ensure timely follow-up on action points.
• Act as the primary point of contact between the Managing Director and internal and external stakeholders, ensuring effective communication and coordination.
• Prepare and manage confidential documentation, reports, presentations, correspondence, and executive communications.
• Oversee the daily administrative operations of the Executive Office, ensuring efficiency, organisation, and adherence to company standards.
• Coordinate business travel, accommodation, meetings, events, and other professional commitments.
• Welcome and assist VIP guests, clients, and external visitors, ensuring exceptional service and professionalism.
• Support the Managing Director and management team with operational activities, business projects, supplier coordination, and company initiatives.
• Maintain accurate records, filing systems, databases, and company documentation.
• Assist with confidential HR-related matters and coordinate with various departments when required.
• Monitor deadlines, anticipate upcoming requirements, and proactively identify opportunities to improve administrative processes and operational efficiency.
• Handle sensitive information with the highest level of confidentiality and discretion.

Requirements:

• Previous experience as an Executive Assistant, Personal Assistant, or in a similar executive support role.
• Previous experience in the hospitality industry will be considered an advantage.
• Excellent organisational, time-management, and multitasking skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.
• High level of professionalism, discretion, and confidentiality.
• Strong interpersonal skills and the ability to communicate effectively with senior management, colleagues, clients, and external stakeholders.
• Excellent attention to detail, problem-solving abilities, and a proactive approach to daily responsibilities.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Ability to work independently, anticipate needs, and demonstrate flexibility when handling changing priorities.

Benefits:

• Competitive remuneration package.
• Provident Fund: 5.25% employer contribution, with the option of a 5% or 10% employee contribution.
• In-hospital medical scheme.
• Life insurance coverage.
• Daily meals provided by the company.
• Employee discounts across the company's three hotels.
• Discretionary bonus scheme.
• Opportunity to work closely with senior management in a well-established hospitality organisation.
• Dynamic and professional working environment with opportunities for professional development and career growth.

How to Apply

f you are an organised, proactive, and highly professional individual looking for an exciting opportunity in the hospitality industry, we would love to hear from you!

Send your CV to contact@yoojob.eu, mentioning the position "Executive Assistant" in the subject line.

All applications will be treated with strict confidentiality.

Recruitment is managed by YooJob Solutions on behalf of our valued client.

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