Position: Office Administrator / Executive Assistant – Real Estate
Location: Limassol, Cyprus Employment Type: Full-time | On-site
Industry: Real Estate / Property Management / Investment
About the Job
We are looking for a proactive and highly organized Office Administrator / Executive Assistant to support management, oversee daily office operations, and assist with real estate activities.
The ideal candidate is professional, adaptable, and detail-oriented, with strong organizational and communication skills and the ability to manage multiple responsibilities efficiently.
Main Responsibilities:
● Provide day-to-day administrative and executive support to management, including calendar management, scheduling, correspondence, and follow-ups.
● Manage daily office operations and maintain a well-organized and professional working environment.
● Coordinate meetings, appointments, business travel, and other arrangements as required.
● Handle incoming and outgoing correspondence, calls, emails, filing, documentation, and general administrative matters.
● Assist with the administration of the company’s real estate activities, including property sales, rentals, property management, and related matters.
● Maintain and organize property files, contracts, agreements, client information, property records, and other relevant documentation.
● Coordinate property viewings, inspections, maintenance visits, handovers, and appointments when required.
● Liaise with property owners, tenants, buyers, real estate agents, developers, lawyers, accountants, contractors, banks, government authorities, and other external partners.
● Follow up on property-related matters, documentation, payments, maintenance requests, deadlines, and outstanding actions.
● Assist with the preparation and updating of property listings, presentations, reports, and other real estate-related materials.
● Coordinate with maintenance teams, suppliers, contractors, couriers, and other service providers.
● Provide administrative support to HR, finance, and other departments when required, including record keeping, leave administration, invoices, expenses, and general documentation.
● Maintain office supplies and coordinate procurement of office equipment and other business requirements.
Requirements:
● Bachelor’s degree or diploma in Business Administration, Secretarial Studies, Real Estate, or a related field will be considered an advantage.
● Minimum 1–2 years of experience in administrative, executive support, Real Estate, or a related field.
● Previous experience within real estate, property management, property development, construction, or investment will be considered a strong advantage.
● Excellent command of Greek and English, both written and spoken.
● Strong organizational and multitasking skills with excellent attention to detail.
● Excellent communication and interpersonal skills.
● Good computer literacy and proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
● Ability to prioritize tasks, meet deadlines, and work independently with minimal supervision.
● Professional attitude, discretion, reliability, and the ability to handle confidential information.
● Driving license is mandatory
What We Offer:
● €21,600–€26,400 gross annually + bonus scheme after successful probation period
● Opportunities for career growth and professional development.
● A friendly, professional, and international working environment.
● Continuous learning and training opportunities.
● A varied role with the opportunity to take on increasing responsibilities.
Working Hours: 08:00 – 17:00, with a 1-hour lunch break.
If you believe you are the right fit for this role, please submit your CV here or send it via email to job.cy@forexmart.com with the subject line: “Office Administrator / Executive Assistant – Real Estate”.
All applications will be treated with strict confidentiality.
