Action Global Communications is looking for a highly organised, proactive, and hands on Office Administrator to join its award-winning team in Nicosia, Cyprus.
The Office Administrator will act as the first point of contact for clients, visitors, and internal teams, while supporting the smooth day-to-day running of the office through coordinating administrative tasks, including meeting room management, travel arrangements, internal systems administration, and facilities support.
Responsibilities
· Greet and welcome visitors in a professional and courteous manner, ensuring they are appropriately attended to.
· Answer, screen, and direct incoming calls and emails to the relevant departments or team members.
· Ensure the front reception, meeting rooms, kitchen and common areas are kept clean and tidy.
· Handle incoming and outgoing mail and courier deliveries, distributing items accurately and efficiently.
· Assist in managing meeting room bookings, including room preparation, refreshments, and necessary materials.
· Maintain office supplies’ inventory by monitoring stock levels and placing orders.
· Coordinate with building maintenance, cleaners, and other vendors to ensure facilities are maintained to a high standard.
· Support the Office Manager in organising internal meetings and events, helping with logistics and setup as required.
· Handle travel arrangements for management and other team members, including managing flight tickets, transportation, and hotel accommodation.
· Support with the administration of business tools including access control, time tracking, and CRM applications.
· Provide general administrative and secretarial support to the management of the Company and its various Departments as requested.
· Assist with ad-hoc administrative and operational duties to support the wider office function.
· Uphold a positive and professional company image through all interactions, both internal and external.
Requirements
· Proven experience in a receptionist, front office, or administrative support role.
· A degree/diploma in Office Administration, Secretarial Studies or any other related field with be considered as an advantage.
· Fluent in English and Greek, both written and spoken.
· Proficiency in MS Office Suite (Word, Excel, PowerPoint and Outlook).
· Excellent organisational and time-management skills.
· Strong interpersonal and communication skills, with a friendly and approachable manner.
· Ability to handle multiple tasks efficiently while maintaining attention to detail.
· High standard of personal presentation and professional conduct.
· Ability to maintain confidentiality and demonstrate discretion at all times.
What we offer
· Competitive salary, Provident Fund, and Medical Insurance.
· Early Friday afternoons.
· A collaborative workspace with passionate and hard-working people.
· Opportunities for professional growth and continuous learning.
· Outdoor team activities and experiences.
· Be part of a global communications agency with a strong local presence.
To apply, please send your resume to careers@actionprgroup.com
Only candidates who meet the above criteria will be contacted
