Job Description

Action Global Communications is looking for a highly organised, proactive, and hands on Office Administrator to join its award-winning team in Nicosia, Cyprus.

The Office Administrator will act as the first point of contact for clients, visitors, and internal teams, while supporting the smooth day-to-day running of the office through coordinating administrative tasks, including meeting room management, travel arrangements, internal systems administration, and facilities support.

Responsibilities

·       Greet and welcome visitors in a professional and courteous manner, ensuring they are appropriately attended to.

·       Answer, screen, and direct incoming calls and emails to the relevant departments or team members.

·        Ensure the front reception, meeting rooms, kitchen and common areas are kept clean and tidy.

·       Handle incoming and outgoing mail and courier deliveries, distributing items accurately and efficiently.

·       Assist in managing meeting room bookings, including room preparation, refreshments, and necessary materials.

·       Maintain office supplies’ inventory by monitoring stock levels and placing orders.

·       Coordinate with building maintenance, cleaners, and other vendors to ensure facilities are maintained to a high standard.

·       Support the Office Manager in organising internal meetings and events, helping with logistics and setup as required.

·       Handle travel arrangements for management and other team members, including managing flight tickets, transportation, and hotel accommodation.

·       Support with the administration of business tools including access control, time tracking, and CRM applications.

·       Provide general administrative and secretarial support to the management of the Company and its various Departments as requested.

·       Assist with ad-hoc administrative and operational duties to support the wider office function.

·       Uphold a positive and professional company image through all interactions, both internal and external.

Requirements

·       Proven experience in a receptionist, front office, or administrative support role.

·       A degree/diploma in Office Administration, Secretarial Studies or any other related field with be considered as an advantage.

·       Fluent in English and Greek, both written and spoken.

·       Proficiency in MS Office Suite (Word, Excel, PowerPoint and Outlook).

·       Excellent organisational and time-management skills.

·       Strong interpersonal and communication skills, with a friendly and approachable manner.

·       Ability to handle multiple tasks efficiently while maintaining attention to detail.

·       High standard of personal presentation and professional conduct.

·        Ability to maintain confidentiality and demonstrate discretion at all times.

What we offer

·       Competitive salary, Provident Fund, and Medical Insurance.

·       Early Friday afternoons.

·       A collaborative workspace with passionate and hard-working people.

·       Opportunities for professional growth and continuous learning.

·       Outdoor team activities and experiences.

·       Be part of a global communications agency with a strong local presence.

To apply, please send your resume to careers@actionprgroup.com

Only candidates who meet the above criteria will be contacted

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Action Global Communications