Ensure the office is clean, tidy, and well-organized at all times
Manage office supplies and place orders when needed
Coordinate with the building management regarding any maintenance or facility issues
Front Desk & Administration
Meet and greet visitors in a professional manner
Handle incoming calls, emails, and general correspondence
Maintain both electronic and physical filing systems
HR & Payroll Support
Assist with hiring processes (sending NDAs, employment agreements, onboarding documents)
Liaise with external accountants for payroll and employee-related matters
Maintain employee records and documentation
Submit and manage employee-related filings via government portals (e.g. Ergani, TFA)
Accounting & Compliance Support
Liaise with external accountants on a regular basis
Assist with preparation and coordination of annual audits
Ensure all yearly company requirements and filings are completed on time
File receipts and maintain accurate records of expenses
Issue invoices as required
Assist with payments related to taxes and operational expenses
Corporate Administration
Use the Cyprus Registrar of Companies portal to request and obtain updated company documents
Maintain up-to-date corporate records and documentation
Ensure proper organization of company files (both digital and physical)
General Support
Handle ad hoc administrative and office-related tasks as required
Support the team in ensuring smooth day-to-day operations
Requirements
Fluent in Greek and English (spoken and written)
Proven experience using Cyprus government portals (e.g. Ergani, TFA)
Experience liaising with accountants and supporting audits
Familiarity with the Cyprus Registrar of Companies portal
Previous experience in an administrative, office manager, or similar role
Strong organizational and multitasking skills
Comfortable working with office tools (email, Excel, document management systems)
Use of DocuSign
Reliable, proactive, and detail-oriented
What We’re Looking For
We’re not looking for someone overly corporate — we need someone dependable who can take ownership of the office and keep everything running without constant supervision.
Our Firm BDO Ltd is the Cyprus’ member firm of BDO International, the fifth largest accountancy network in the world, with presence in Nicosia and Limassol, 150 professionals and a wide range of audit, tax, accounting and advisory services. At BDO, we value
