ΟΙΚΟΓΕΝΕΣΙΣ ΛΤΔ

Secretaries & PA

Office Administration

About the job We are seeking a highly organized and proactive ‘Secretary’ to join our growing company. This role provides crucial administrative support across our Developing Company and its Group’s broader business activities. The ideal candidate will act as the key liaison between our firm, clients, and external stakeholders, and support in daily administrative tasks.&nbsp;Main Responsibilities:<ul><li>Act as the primary point of contact for clients, answering inquiries via phone/email, and greeting visitors in a professional manner. Act as a proactive liaison between clients, contractors, and management to ensure smooth operations. Manage client inquiries, resolving issues promptly or directing them to the appropriate personnel.</li><li>Prepare, draft, and format purchase agreements, sales contracts, letters of offer, and preliminary documents for review. Maintain accurate, secure, and well-organized digital and physical files for all clients and transactions. Undertake necessary ID checks, money laundering checks, and manage initial client documentation.</li><li>Coordinate with the director/team, sales agents, and clients to ensure all paperwork for property purchases or sales is completed accurately and on time. </li><li>Manage daily office operations and ensure a well-organized, professional work environment.</li><li>Manage diaries and schedule meetings for avoiding conflicts</li><li>Handle correspondence, filing, documentation, and office supplies procurement.</li><li>Being responsible for employees registration/termination and keep records for all the staff, and having in place their contracts of employments.</li><li>Liaise with clients, service providers, and external partners (e.g., banks, maintenance, couriers).</li><li>Support management and staff with general office and administrative needs.</li></ul>&nbsp;Requirements:<ul><li>Studies, or a related field will be considered an advantage.</li><li>Excellent command of Greek and English.</li><li>Strong organizational, multitasking, and communication skills.</li><li>Knowledge of Microsoft Office programs, (Basic Website knowledge for updates will be considered as an advantage as well).</li><li>Computer literacy.</li><li>Positive attitude, discretion, with team spirit and a high level of professionalism.</li></ul>&nbsp;What We Offer:<ul><li>Competitive package.</li><li>Friendly working environment.</li><li>Continuous learning and training support.</li></ul>&nbsp;Working Hours: 08:30 - 17:30&nbsp;How to Apply: If you believe you are the right fit for this role, please submit your CV here or send it via email to <a href="mailto:maltezos@oikogenesis.com">maltezos@oikogenesis.com</a> with the subject line: “Secretary”.All applications will be treated with strict confidentiality.

Secretary

Secretary

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