Pharmaceutical Industry

Cyprus

Varnavas Hadjipanayis Ltd

Secretaries

Business Administration

Office Administrator

Who we are:Varnavas Hadjipanayis Ltd (VHP Ltd) is one of the leading and most reputable companies in Cyprus founded in 1963. The company has evolved through time as a key player in a multitude of market segments like Pharmaceuticals, Medical Devices, Diagnostics, Medical and Infant Nutrition/Food Supplements, Optics, Cosmetics and Fragrances and Fast-Moving Consumer Goods.The Position:<a name="_Hlk194483039">We are seeking a highly organized and proactive Personal Assistant (PA) to the Managing Director to support executive operations and ensure seamless workflow. This role requires excellent communication skills, discretion, and the ability to manage multiple tasks in a fast-paced environment</a>Job Responsibilities:<ul style="list-style-type:disc;"><li style="line-height:normal;tab-stops:list 36.0pt;">Provide high-level administrative and secretarial support to the Managing Director.</li><li style="line-height:normal;tab-stops:list 36.0pt;">Manage the MD’s calendar, schedule meetings, and coordinate travel arrangements.</li><li style="line-height:normal;tab-stops:list 36.0pt;">Prepare reports, presentations, and correspondence.</li><li style="line-height:normal;tab-stops:list 36.0pt;">Act as the primary point of contact between the MD and internal/external stakeholders.</li><li style="line-height:normal;tab-stops:list 36.0pt;">Handle confidential documents and information with discretion.</li><li style="line-height:normal;tab-stops:list 36.0pt;">Assist in project coordination and follow-ups on key business initiatives.</li><li>Prepare, submit, and manage tenders.</li><li style="line-height:normal;tab-stops:list 36.0pt;">Organize and maintain files, records, and office systems.</li><li style="line-height:normal;tab-stops:list 36.0pt;">Perform other ad hoc tasks as required.</li><li style="line-height:normal;tab-stops:list 36.0pt;">Support multiple departments with administrative functions.</li><li style="line-height:normal;tab-stops:list 36.0pt;">Maintain office supplies and oversee procurement processes.</li></ul>Requirements:<ul><li>Bachelor's degree in Business Administration, Office Administration, Management, Executive Secretarial Studies, or other relevant fields.</li><li style="line-height:normal;tab-stops:list 36.0pt;">Proven experience as a Personal Assistant, Executive Assistant, or in a similar role will be considered an advantage.</li><li style="line-height:normal;tab-stops:list 36.0pt;">Strong organizational and time-management skills.</li><li style="line-height:normal;tab-stops:list 36.0pt;">Excellent written and verbal communication skills in English and Greek.</li><li style="line-height:normal;tab-stops:list 36.0pt;">Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li style="line-height:normal;tab-stops:list 36.0pt;">Ability to handle sensitive information with confidentiality.</li><li style="line-height:normal;tab-stops:list 36.0pt;">High level of professionalism and attention to detail.</li><li style="line-height:normal;tab-stops:list 36.0pt;">Flexibility and ability to multitask under pressure.</li></ul>&nbsp;What We Offer:An attractive remuneration package, including benefits and allowances, will be offered based on qualifications and experience.How to Apply:Interested candidates are encouraged to send their CV, quoting reference VHPPA, to&nbsp;<a href="mailto:recruitment@hadjipanayis.com.cy">recruitment@hadjipanayis.com.cy</a>.Application Deadline: 01/05/2025All applications will be treated with strict confidentiality.&nbsp;

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