FinTech

Cyprus

Point Nine

Office Administrator

Operations

The Operations &amp; Administration Officer is a key operational support role responsible for coordinating core business functions to ensure organizational efficiency, compliance, and continuity. The role focuses on optimizing day-to-day processes across departments, supporting back-office operations, and enabling smooth collaboration between internal stakeholders. This individual will play a central role in supporting operational planning, executing administrative systems, and ensuring consistency across Accounting, HR, Office Management, and Compliance/Legal processes.&nbsp;Key Responsibilities:Operations &amp; Administration<ul><li>Coordinate daily operational activities to ensure business efficiency and continuity.</li><li>Implement and maintain administrative systems, processes, and procedures.</li><li>Liaise with vendors, service providers, and internal teams to support business functions.</li><li>Prepare and manage operational reports, documentation, and records.</li></ul>Accounting Support<ul><li>Assist with accounts payable and receivable processes, invoice tracking, and reconciliations.</li><li>Assist with data collection for financial reporting, audits, and budget monitoring.</li><li>Support month-end closing activities and liaise with accountants as required.</li><li>Help maintain accurate and up-to-date financial records and documentation.</li></ul>Human Resources Support<ul><li>Coordinate recruitment activities including job postings, interview scheduling, and onboarding.</li><li>Maintain employee records and support HR compliance and documentation.</li><li>Assist with payroll inputs, leave tracking, and benefits administration.</li><li>Ensure confidentiality of employee data and compliance with labor regulations.</li><li>Assist with HR reporting, training logistics, and employee communications.</li></ul>Office Administration<ul><li>Manage office supplies, equipment, and facility-related requests.</li><li>Organize meetings, maintain calendars, and arrange travel or logistics.</li><li>Handle incoming and outgoing correspondence, both physical and digital.</li><li>Ensure the office operates in an orderly, professional, and compliant manner.</li></ul>Compliance &amp; Legal Administration<ul><li>Maintain operational compliance registers and assist in managing contracts, licenses, and policy documentation.</li><li>Coordinate internal audits and assist in preparing compliance submissions and reports.</li><li>Support tracking of legal and regulatory obligations, flagging upcoming deadlines or risks to relevant teams.</li></ul>Requirements:<ul><li>Education:&nbsp;University&nbsp;degree in Business Administration/Management, Operations Management, or related field.</li><li>Experience:&nbsp;Minimum 2-4 years in an administrative or operations support role.</li><li>Skills:<ul><li>Strong organizational and multitasking abilities</li><li>Excellent written and verbal communication</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Knowledge of office management tools and procedures</li><li>Analytical thinking and problem-solving skills</li><li>Attention to detail and a high level of accuracy</li><li>Fluent in English</li></ul></li></ul>Preferred Qualifications:<ul><li>Previous experience in a mid-sized organization supporting multiple departments.</li><li>Familiarity with corporate compliance and administrative support</li><li>Exposure to ISO standards or operational compliance frameworks is a plus</li><li>Ability to work independently and as part of a team</li></ul>Working Conditions:<ul><li>Competitive remuneration package</li><li>Medical Insurance</li><li>Provident Fund upon successful completion of the probation period</li><li>Flexible work schedule - Work from home policy</li><li>22 days of annual leave</li><li>Professional Development: In-house and external training</li></ul>All interested candidates should apply via&nbsp;<a href="https://p9dt.zohorecruit.eu/jobs/Careers/19634000005457047/Administration-Officer?source=CareerSite">our website</a>

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