FinTech

Cyprus

Freedom 24

HR Administration & Payroll

Secretaries & PA

Office Administration

Responsibilities:<ul><li>Lead, supervise, and develop a team of Office Secretaries and Receptionists (up to 8 people) across multiple offices, ensuring high performance, engagement, and professional growth.</li><li>Act as a team lead and mentor: support onboarding, training, performance alignment, workload distribution, and continuous development of the administrative team.</li><li>Establish, standardize, and continuously improve administrative and office processes, ensuring consistent service standards across all locations.</li><li>Supervise day-to-day administrative operations, including documentation flow, correspondence, calendars, and office coordination.&nbsp;</li><li>Supervise internal and external communications, including emails, phone calls, visitors, and official correspondence.</li><li>Coordinate and oversee scheduling of meetings, appointments, and executive calendars, ensuring smooth communication and prioritization.</li><li>Ensure effective document management and filing systems, controlling accuracy, confidentiality, and easy access to key information.</li><li>Oversee office management activities, including supplies procurement, vendor coordination, and interaction with external service providers.</li><li>Act as a key point of contact between management and the administrative team, proactively addressing operational issues and proposing improvements.</li><li>Support senior management with complex administrative tasks and special projects when required.</li><li>Ensure confidential handling of sensitive and corporate information. &nbsp;</li></ul>&nbsp;Requirements:<ul><li>Proven experience as a Senior / Lead Secretary, Office Manager, or Administrative Team Lead.</li><li>Demonstrated experience in supervising or coordinating a team, with a strong people-management and coaching mindset.</li><li>Excellent organizational, time-management, and prioritization skills.</li><li>Strong written and verbal communication skills in English (additional languages are a strong advantage).</li><li>Proficiency in MS Office (Word, Excel, Outlook) and office management tools.</li><li>High attention to detail, accuracy, and process orientation.</li><li>Ability to multitask and lead effectively in a fast-paced, multi-office environment.</li><li>Professional, proactive, and service-oriented approach.</li><li>Preferred: Diploma or degree in Business Administration or a related field. &nbsp;</li></ul>&nbsp;Conditions:<ul><li>Work in the modern office in the center of Limassol with Team of open-mind people;</li><li>The Company cover 30% of annual cost of Healthy Plan, which employee will decide to set up with any Insurance Company;</li><li>21 working days of paid vacation;</li><li>12 additional days off per year at the expense of the Company;</li><li>The Employee is annually entitled to days sick leave with pay;</li><li>Team building, corporate events, football and volleyball clubs, sports events and challenges;</li><li>Competitive salary package;</li><li>In honor of the birthday, wedding and birth of a child, the employee receives a gift from the Company.</li></ul>

Lead Office Secretary

Lead Office Secretary

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