Employment Agencies

Cyprus

CP Capital Recruitment Ltd

Secretaries & PA

Office Administration

The Company:A family office in Limassol is looking for a Private Executive Assistant.&nbsp;Role:This role requires someone highly organised, proactive, and able to thrive in a fast-moving environment. You’ll be working closely with two individuals, ensuring both business and personal / family-related matters run smoothly. The ideal candidate will be flexible, organised, an excellent communicator, comfortable liaising with service providers (lawyers, accountants, builders) to ensure a results driven focus.&nbsp;The role requires travel 2-3 times a month (each trip expected to last 1-4 days) across the UK / Spain / Greece / Cyprus.&nbsp;&nbsp;Duties:·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Diary &amp; Schedule Management: Manage a complex and busy schedule.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Travel Arrangements: Organise domestic and international travel, including flights, hotels, visas, and itineraries.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Event &amp; Hospitality Planning: Book restaurants, theatre shows, and social events as required.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; General Administration: Handle household administration, including managing mail, email, bills, insurance renewals, and invoices.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Staff Communication: Maintain excellent communication with the housekeeper, chef and driver to ensure seamless daily operations.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Medical &amp; Wellness Management: Book medical appointments and manage healthcare schedules.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Gift &amp; Lifestyle Management: Source and purchase gifts for birthdays and special occasions.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Membership &amp; Subscription Management: Maintain and manage personal and household memberships and subscriptions.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Household &amp; Property Management: Work closely with the builders, rental agencies, furniture providers etc to optimise rental of investment properties and maintenance of personal properties.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Personal Shopping: Handle shopping needs for the individuals and household.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Financial Reconciliation: Checking flows / transactions on multitude of bank accounts / credit cards vs various bills &amp; invoices.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Payments: Ensuring payments (across different properties &amp; business vendors) occur on time and are recorded.&nbsp;Key Requirements:·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Proven experience in a similar Private PA/EA role supporting a busy family office.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; A discreet, trustworthy, and professional individual who maintains confidentiality at all times.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Excellent organisational and multitasking skills with a keen eye for detail.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Highly proficient with modern technology with strong skills in Microsoft Office / Google Sheets &amp; Docs and other essential administrative software.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Strong communication skills, both written and verbal.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ability to work independently and anticipate needs without constant supervision.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; High level of flexibility and adaptability.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; A team player who can collaborate with household staff and external service providers.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Adaptable and quick-thinking, capable of handling last-minute changes.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Always responsive and available to handle urgent requests.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Right to travel in the EU region (specifically Spain / Greece / Cyprus) and valid passport. Travel is expected 2-3 times a month, with each trip expected to last 1-4 days.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Up to date Criminal Record.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Knowledge of top restaurants, venues, and international travel requirements is a plus.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Confident drivers are a plus.&nbsp;Working Hours:Monday - Friday from 8.30am - 5.30pm with flexibility.&nbsp;Remuneration &amp; Benefits·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Monthly salary depending on qualifications and/or experience.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; 13th Salary&nbsp;Interested candidates can send their CVs to <a href="mailto:vassilis@cpcap.com.cy">vassilis@cpcap.com.cy</a>.&nbsp;Absolute confidentiality and secrecy will be maintained throughout the process.&nbsp;Only successful candidates will be contacted.

Private Executive Assistant

Private Executive Assistant

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