On behalf of our Client, G.A. Stamatis & Co Ltd, we are seeking for an Administrative & Logistics Officer to join their team in Nicosia.
Duties & Responsibilities:
Manage purchase orders for medicinal products and follow up with Principals to ensure timely delivery.
Coordinate imports, shipments, collection and deliveries with freight forwarders and other external partners.
Handle product costing and maintain accurate product, order, payment and other relevant information in the ERP system.
Prepare monthly orders, reports and relevant documentation for Principals and Health Authorities.
Review and monitor sales orders, invoices and related documentation.
Coordinate and support the Logistics Assistant in day-to-day logistics activities.
Monitor Health Authority tender announcements and communicate relevant information to Management and Principals.
Prepare and submit tender documentation and maintain tender forecasts, orders, rebates and relevant ERP records.
Support the Business Director with pricing procedures and other requirements relating to Health Authorities.
Support quality procedures, including product recalls, destructions and supplier/subcontractor evaluations.
Ensure compliance with company policies, SOPs, regulatory requirements, ethical standards and confidentiality obligations.
Report product quality complaints, adverse events and other pharmacovigilance-related information in accordance with company procedures and required timelines.
Assist with the organisation of company events, training sessions and internal meetings when required.
Maintain accurate electronic and/or physical filing and administrative records.
Provide administrative induction support to new employees.
Assist with the maintenance and administration of company assets.
Attend relevant Quality and other internal meetings and participate in company training as required.
Act as designated back-up, when required, for certain logistics, warehouse, customer order/sales administration and basic IT support activities.
Serve as one of the company's designated First Aiders.
Undertake any other relevant administrative, logistics or operational duties assigned by Management.
Skills & Qualifications
Bachelor’s degree in Business Administration, Logistics, Supply Chain Management or another relevant field.
Previous experience in logistics, procurement, supply chain, imports or a similar operational/administrative role.
Experience within the pharmaceutical or healthcare sector will be considered an advantage.
Good knowledge of MS Office, particularly Excel, and familiarity with ERP/accounting systems.
Strong organisational and planning skills with the ability to manage multiple priorities and meet deadlines.
High level of accuracy and attention to detail.
Good numerical and analytical skills.
Strong communication and interpersonal skills.
Excellent command of Greek and English, both written and spoken.
Valid driving licence.
Location:
The position is for the Client's offices in Nicosia
Remuneration:
An attractive remuneration package will be offered to the successful candidate based on qualifications and experience including a competitive salary and medical insurance (in-hospital).
At RED HR Solutions we pride ourselves for being professionals with hands on experience. We are expert in navigating challenging environments across various industries, committed to excellent outcome for our clients and business partners, delivering customized solutions, enabling our clients achieve their goals. Our services include:
Recruitment
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We utilize our database and networks to identify qualified individuals.
We screen and assess potential candidates through personal interviews, personality and aptitude tests and assessment centres.
We identify suitable candidates that meet business’ requirements for the relevant the position.
We present to our clients an overall evaluation of each short-listed candidate.
We assist in negotiating the salary and other terms of the contract with the successful candidate.
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We shape talent strategies linked to business needs, understand workforce trends, develop great leaders and build an excellent HR function.
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