Job Description

CareerFinders, on behalf of our client, a rapidly expanding Group of Companies with diverse business interests in the online domain, we are seeking to recruit an Administrative Officer & Personal Assistant to join their growing team based in Paphos. The successful applicant will provide comprehensive administrative support to the team, while also directly assisting the CEO with coordinating their schedule, including arranging meetings, appointments, and travel logistics. Our client is seeking applicants who possess proven experience as an Administrative Officer, Administrator, or another similar role, along with high level of computer literacy skills, including Google Docs, Sheets and Slides. Fluency in both verbal and written English is a must, with knowledge of any additional language considered an advantage. An attractive remuneration and benefits package is on offer, which includes a generous base salary, bonus scheme, flexible working hours, provident fund and more!

 

Key Duties/Responsibilities: 

• Warmly greet business clients and guests with professionalism.
• Manage incoming phone calls, messages, and inquiries promptly, directing them to the appropriate departments or individuals.
• Process and allocate incoming emails to the appropriate department.
• Handle internal employee queries.
• Coordinate the CEO’s schedule, including arranging meetings, appointments, and travel logistics, while ensuring timely reminders.
• Maintain updated company schedules and the CEO’s calendar to facilitate smooth daily operations and time management.
• Organize all company-related proceedings in regard to any events, training sessions, conferences, and seminars.
• Coordinate effectively with external organizations, suppliers, and stakeholders, as necessary.
• Maintain and update company databases and records.
• Establish and maintain an organized documentation and filing system for easy access to important information.
• Assist in document management and financial record-keeping tasks, ensuring accuracy and compliance.
• Prepare regular reports on expenses and office budgets.
• Generate reports, presentations, and briefs as required.
• Manage office supplies inventory and ordering, ensuring efficient stock levels.
• Provide ad hoc administrative support as requested by the CEO or management team.

 

Key Skills/Experience: 

• Prior work experience/background as an Administrative Officer, Administrator, or similar role.
• High level of computer literacy skills, including Google Docs, Sheets and Slides.
• Strong problem-solving and organisation skills.
• Excellent communication skills with close attention to detail.
• Ability to properly manage tasks and time.
• Advanced knowledge of the English language (both verbal & in writing) - any other language will be considered as an advantage.

 

Key Benefits: 

• Competitive remuneration package.
• Performance-based bonus scheme.
• Provident Fund Scheme.
• 7.5-hour workday and a 30-minute break (flexible schedule).
• Free coffee, fruits, and refreshments.
• Up to 25 days of annual leave plus public holidays.
• 5 days of paid sick leave.
• Postpartum support program and newborn baby gifts.
• Parental leave allowance.
• Continuous professional development and on-the-job training.
• Diverse and friendly team environment.
• Flexible work arrangements and remote work options.

 

To apply for this vacancy, please send your CV, along with any covering letter to jobs@careerfinders.com.cy quoting the reference number ERG9168. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to. By sending us your CV you are giving CareerFinders your consent to be contacted for this and any other suitable vacancies that we believe match your skills and experience. To view our privacy policy, please click www.careerfinders.com.cy/privacy-policy.  

How to Apply

Interested candidates are kindly requested to send their CV to the HR Manager at jobs@careerfinders.com.cy.

Job Categories

About Company

CareerFinders Recruitment Services Ltd

With offices in Nicosia and Limassol, CareerFinders was founded by two recruitment professionals with extensive industry experience both in Cyprus and Internationally. Our core business model is to provide superior recruitment services to both local and international clients and candidates, primarily throughout the Island of Cyprus. Built on foundations of quality, trust and experience our thorough, personal and tailored approach to recruitment assignments sets us above the competition and ensures that both employers and job seekers find that ideal match. The core industry sectors we service include, but are not limited to Accounting, Finance, Banking, Corporate Services, Engineering, Forex/Binary, Information Technology, Shipping, Legal and Oil & Gas.