Job Description

The successful candidate will provide administrative and clerical support to the department, ensuring the efficient management of property-related files, documentation, transactions, and client communications.

Key Responsibilities

• Provide administrative support to the Property Department and its legal team.
• Prepare, draft, review, format, and process property-related documents, contracts, applications, letters, declarations, and other legal documentation as instructed by the department's lawyers.
• Assist with the preparation and processing of documents relating to property sales, purchases, transfers, registrations, and other conveyancing matters.
• Prepare and organise documentation required for submission to the Land Registry and other relevant governmental authorities.
• Liaise with the Land Registry regarding property registrations, transfers, searches, certificates, applications, and the progress of pending matters.
• Submit and follow up on applications and documentation with the Land Registry and other relevant authorities, as required.
• Maintain and update property files, client records, transaction checklists, and electronic databases.
• Monitor deadlines and outstanding documents, ensuring that all necessary paperwork is obtained and submitted within the required timeframes.
• Communicate with clients, solicitors, estate agents, banks, developers, and public authorities to facilitate property transactions.
• Arrange appointments, coordinate meetings, and assist with the scheduling of property-related matters.
• Handle incoming telephone calls, emails, and general enquiries professionally.
• Ensure the accurate filing, safekeeping, and confidentiality of client information and legal documents.
• Perform other administrative duties as required by the Property Department.

Requirements and Qualifications

• Excellent organisational skills and attention to detail.
• Good written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Word, Excel, and Outlook.
• Ability to manage multiple tasks, meet deadlines, and work effectively under pressure.
• Professional attitude, discretion, and a strong sense of responsibility.
• Fluency in Greek and English language; 
• Previous experience in administration, preferably within a law firm or property department will be considered an advantage.
• Experience in preparing legal or property-related documents will be considered a strong advantage.
• Familiarity with Land Registry procedures and property transactions will be considered an advantage.

How to Apply

Interested candidates are invited to submit their CV to info@papazacharialaw.com , using the subject line “Administrator – Property Department.”

Soft Skills

Technical Skills

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About Company

YIANNIS PAPAZACHARIA LLC