Job Description

Key Requirements

• Excellent organizational skills and attention to detail

• Excellent command of the English language both written and verbal.

• Able to work well both independently and within a team.

• Proactive, analytical, can multitask and work under pressure/within deadlines.

• Very good computer skills (Microsoft Office, HR / Payroll Software).

   

Qualifications

•  Academic / College diploma or equivalent work experience.

• Relevant Training.

   

Main Responsibilities

-Payroll

• Prepare, control, review and manage crew (security personnel) payroll on a monthly basis, using payroll / HR software.  

• Calculate, and include in the payroll, crew salaries, bonuses, allowances, refunds and deductions.

-Administration / Record Keeping

• Issue and distribute the security personnel pay slips as requested.

• Handle payroll administrative and transactional-related questions and issues.

• Maintain communication with the crew (security personnel) and port agents regarding expenses, cash advances etc. in coordination with the OPS Operator responsible.

• Maintain all relevant records diligently as required by company procedures and ISO, MLC and GDPR requirements.

-Operational Invoices 

• Review all Operational invoices and ensure the correct amounts and type of services were charged by the port agent, supplier or provider. 

• Update the relevant cost table, record / file ops invoices and forward the invoices for payment approval by the HOD.

• In case of missing data / supporting documents etc. contact the suppliers, port agent or providers for clarifications.

-Training Invoices 

• Review all training invoices and record the amount to be deducted for each security guard in the Deductions excel.

-Budget Report

• Prepare the budget report for each respective Line in cooperation with the Line Managers to ensure the cost for each operation is reflected accurately and within the Company's allocated budget.

-Shipmoney Cards

• Ensure that all Shipmoney cards provided to our security personnel are activated and/or replaced where necessary.

-Cash Advance

• Update the cash advance table of assigned tasks for any cash advance request from contractors and relevant approval as per the procedures. In addition, provide the cash delivery note to the accounting department upon receipt and update the cash advance table accordingly.

-Additional duties 

• Any other assignment that is requested by the HOD or Department Supervisors.

Key Skills

• Strong verbal and written communication skills.

• Strong numerical, analytical and data reporting skills.

• Ability to multitask, work under pressure and meet deadlines.

• Ethical, disciplined and attention to detail.

• Thorough, responsive, well-organized and methodical.

• Excellent knowledge of PANGEA and company HR / Payroll software.

• Excellent knowledge of HR Department Protocols.

What we offer:

• Competitive salary package   
• 13th salary
•  Private Health insurance   
• Pension Fund
• Employee Benefit Card   
• Complimentary Lunch
• A fast-growing and vibrant company
• Great opportunities for career progression
• Exciting company activities, including team-building outings, corporate gatherings and events

How to Apply

To apply for this vacancy, please send your CV to careers@mano-security.com quoting "Crew Accountant".

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About Company

M.S. Security Group