Job Description

CareerFinders, on behalf of our client, a leading Engineering Firm, with over 50 years of history operating here in Cyprus, we are seeking to recruit a Front-Desk Administrator to join their growing team based in Nicosia. As a Front-Desk Administrator, you will manage all incoming communication, coordinate office operations, and ensure smooth day-to-day administrative flow maintaining a structured, efficient, and professional environment across the company. You will ideally hold an academic background relating to Business Administration, Secretarial Studies, or another relevant field, and will need to possess previous experience in a relevant administration-focused position. Excellent communication skills in both Greek & English are essential, along with sound knowledge of MS Office applications and digital tools. An attractive remuneration and benefits package is on offer, which includes a competitive salary based on experience, 13th salary, ongoing opportunities for professional growth and development, and more!

 

Key Duties/Responsibilities: 

• Answer and manage all incoming calls professionally.
• Filter and redirect calls to the appropriate department.
• Take clear and structured messages.
• Handle basic client and supplier inquiries.
• Organize meetings and manage shared calendars.
• Coordinate meeting rooms and appointments.
• Send reminders and ensure punctuality.
• Receive and check incoming deliveries.
• Verify delivery notes and documentation.
• Notify warehouse and procurement immediately.
• Maintain a log of all incoming items.
• Manage emails (sorting, forwarding, responding where appropriate).
• Print, scan, and organize documents.
• Maintain both digital and physical filing systems.
• Enter and update data in ERP and internal systems.
• Maintain accurate records and contact information.
• Manage office supplies and inventory.
• Coordinate cleaning and maintenance services.
• Ensure reception and office areas remain organized and professional.
• Use tools like ChatGPT, Excel, and ERP systems to improve efficiency.
• Assist in simple reporting or document preparation.

 

Key Skills/Experience: 

• Ideally educated in Business Administration, Secretarial Studies, or a related field.
• Previous experience in a similar administrative role is essential.
• Strong organizational and communication skills.
• Professional and presentable personality.
• Comfortable with computers and digital tools.
• Ability to multitask and prioritize effectively.
• Fluent in Greek and English.

 

Key Benefits: 

• Competitive salary based on experience.
• 13th salary.
• Stable, long-term position.
• Growth opportunities within a structured company.

 

To apply for this vacancy, please send your CV, along with any covering letter to jobs@careerfinders.com.cy quoting the reference number ERG9056. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to. By sending us your CV you are giving CareerFinders your consent to be contacted for this and any other suitable vacancies that we believe match your skills and experience. To view our privacy policy, please click www.careerfinders.com.cy/privacy-policy. 

How to Apply

Interested candidates are kindly requested to send their CV to the HR Manager at jobs@careerfinders.com.cy.

Job Categories

About Company

CareerFinders Recruitment Services Ltd

With offices in Nicosia and Limassol, CareerFinders was founded by two recruitment professionals with extensive industry experience both in Cyprus and Internationally. Our core business model is to provide superior recruitment services to both local and international clients and candidates, primarily throughout the Island of Cyprus. Built on foundations of quality, trust and experience our thorough, personal and tailored approach to recruitment assignments sets us above the competition and ensures that both employers and job seekers find that ideal match. The core industry sectors we service include, but are not limited to Accounting, Finance, Banking, Corporate Services, Engineering, Forex/Binary, Information Technology, Shipping, Legal and Oil & Gas.