Job Description

Front Desk Coordinator / Office Administrator

Location: Nicosia
Company: G. Neophytou & Sons Ltd

Role Overview

We are seeking a highly organized and professional Front Desk Coordinator to manage all incoming communication, coordinate office operations, and ensure smooth day-to-day administrative flow.

This role is critical in maintaining a structured, efficient, and professional environment across the company.
 

Key Responsibilities:

 Communication Management

• Answer and manage all incoming calls professionally
• Filter and redirect calls to the appropriate department
• Take clear and structured messages
• Handle basic client and supplier inquiries
   

 Scheduling & Coordination

• Organize meetings and manage shared calendars
• Coordinate meeting rooms and appointments
• Send reminders and ensure punctuality

 Deliveries & Supplier Coordination

• Receive and check incoming deliveries
• Verify delivery notes and documentation
• Notify warehouse and procurement immediately
• Maintain a log of all incoming items
   

 Administrative Support

• Manage emails (sorting, forwarding, responding where appropriate)
• Print, scan, and organize documents
• Maintain both digital and physical filing systems

 Data Entry & Systems

• Enter and update data in ERP (SoftOne) and internal systems
• Maintain accurate records and contact information
   

 Office Operations

• Manage office supplies and inventory
• Coordinate cleaning and maintenance services
• Ensure reception and office areas remain organized and professional

 Digital Support

• Use tools like ChatGPT, Excel, and ERP systems to improve efficiency
• Assist in simple reporting or document preparation
   

Requirements

• Strong organizational and communication skills
• Professional and presentable personality
• Comfortable with computers and digital tools
• Ability to multitask and prioritize effectively
• Fluent in Greek and English (important)
   

We Offer:

• Competitive salary based on experience
• 13th salary
• Stable, long-term position

Growth opportunities within a structured company

Interested candidates who meet the above qualifications may send their CV in confidence to: hr@gneophytou.com 

Personal Data Protection:

CVs will be treated confidentially and will be used exclusively for the purposes of evaluating this position, in accordance with the General Data Protection Regulation (GDPR) and the relevant legislation of the Republic of Cyprus.

How to Apply

Interested candidates are kindly requested to send their CV to the HR Manager at hr@gneophytou.com.

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About Company

GEORGE NEOPHYTOU & SONS LTD