Job Description

Job Purpose

The Migration Officer is responsible for overseeing and managing the legal immigration status of all international students enrolled at Casa College, ensuring compliance with the immigration laws and regulations of the Republic of Cyprus.

The role involves monitoring students' residence permits, coordinating immigration procedures, maintaining accurate records, liaising with the relevant government authorities, and providing students with guidance and support throughout their studies in Cyprus.

Key Duties & Responsibilities

1. Student Immigration & Legal Status

§  Monitor and oversee the legal immigration status of all international students enrolled at Casa College.

§  Ensure that all students maintain valid residence permits (Pink Cards) throughout their studies.

§  Monitor residence permit expiration dates and initiate renewal procedures within the required legal timeframes.

§  Ensure students submit all necessary documentation for residence permit applications and renewals.

§  Identify and promptly report cases of expired residence permits, immigration irregularities, or potential non-compliance to College Management.

§  Keep informed of changes to Cyprus immigration legislation and regulations affecting international students.

2. Immigration Applications & Documentation

§  Prepare, review, and process student immigration applications, residence permit renewals, and other relevant documentation.

§  Verify the accuracy, completeness, and validity of all documents submitted by students.

§  Coordinate the collection of required medical examinations, health insurance certificates, financial guarantees, academic documents, and other supporting documentation.

§  Arrange and coordinate immigration appointments, biometric registrations, and other required procedures.

§  Follow up on pending immigration applications and ensure their timely processing.

§  Maintain communication with students regarding outstanding documentation, application progress, and immigration decisions.

3. Government Authorities & Regulatory Compliance

§  Liaise with the Cyprus Migration Department, Civil Registry and Migration authorities, and other relevant government departments.

§  Ensure that the College fulfils its immigration-related reporting and administrative obligations.

§  Prepare and submit required student immigration reports and notifications to the relevant authorities.

§  Coordinate with government officials regarding student residence permit applications, renewals, cancellations, and other immigration matters.

§  Ensure all immigration procedures comply with current Cyprus legislation and government directives.

4. Student Monitoring & Record Management

§  Maintain an accurate, comprehensive, and regularly updated database of all international students' immigration records.

§  Monitor students' residence permit validity, immigration application status, and renewal deadlines.

§  Maintain accurate records of student arrivals, departures, withdrawals, suspensions, and completion of studies where relevant to their immigration status.

§  Coordinate with the Academic Department and Registrar's Office to identify students whose attendance, enrolment, or academic status may affect their legal residence in Cyprus.

§  Ensure that all immigration documentation is securely stored and handled in accordance with GDPR requirements.

5. Student Communication & Support

§  Provide students with clear guidance regarding immigration procedures, legal residence requirements, and their responsibilities while studying in Cyprus.

§  Inform students well in advance of upcoming residence permit expirations and documentation deadlines.

§  Follow up consistently with students who fail to submit required documents or complete immigration procedures.

§  Assist students in resolving immigration-related administrative issues.

§  Communicate immigration requirements and deadlines clearly through emails, notices, and individual meetings.

6. Internal Coordination & Reporting

§  Work closely with the Admissions Department, Registrar's Office, Accounting Department, and College Management to ensure the effective administration of student immigration matters.

§  Coordinate with the Accounting Department regarding immigration-related payments and outstanding financial obligations, in accordance with applicable regulations and College policies.

§  Prepare regular reports for College Management outlining residence permit renewals, pending applications, expired permits, compliance issues, and outstanding student documentation.

§  Immediately escalate serious immigration violations, missed deadlines, or potential legal risks to College Management.

§  Recommend improvements to internal procedures to strengthen immigration compliance and administrative efficiency.

Required Qualifications & Skills

§  Diploma or bachelor's degree in Business Administration, Public Administration, Law, or a related field.

§  Previous experience in immigration administration, student affairs, or a similar administrative position is considered a benefit.

§  Excellent organisational, administrative, and record-keeping skills.

§  Strong attention to detail and the ability to manage multiple deadlines simultaneously.

§  Excellent written and verbal communication skills in Greek and English.

§  Proficiency in Microsoft Office applications and electronic record-management systems.

§  Ability to handle confidential and sensitive information professionally.

§  Strong interpersonal skills, problem-solving abilities, and a student-focused approach.

§  Ability to work independently, take initiative, and collaborate effectively with colleagues and government authorities.

General Responsibilities

The Migration Officer is expected to perform all duties with integrity, diligence, and professionalism, always acting in the best interests of Casa College and in accordance with the laws and regulations of the Republic of Cyprus.

The employee may also be assigned additional administrative responsibilities by College Management, as required for the efficient operation of the institution.

Personal Attributes

We are looking for an individual who is:

§  Professional and highly organised

§  Confident communicating with international partners

§  Detail-oriented and reliable

§  Proactive and able to take initiative

§  Comfortable working in a multicultural environment

§  Capable of building and maintaining long-term professional relationships

§  Able to manage confidential and sensitive information appropriately

§  Willing to occasionally travel internationally when required

How to Apply

Interested candidates are invited to send their CV and cover letter to hr@casacollege.ac.cy for consideration.

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