The Administrator & Office Coordinator is the welcoming face of the company and the central point of contact for owners, residents, committees, and suppliers. This role combines professional front-of-house responsibilities with practical support across all departments, helping the organisation run smoothly and ensuring clients receive clear, confident, and responsive service.
The position supports property management, operations, accounts, and real estate functions through coordination, communication, and accurate administration. It suits someone who enjoys working with people, is organised, and is comfortable using modern technology in a busy office environment.
Key Responsibilities:
Client & Resident Relations
Bookkeeping
Act as the first point of contact by phone, email, and in person
Handle enquiries professionally and direct matters to the correct department
Maintain accurate records of communications and requests
Assist committees with notices, updates, and routine information
Represent the company with a positive, confident, and helpful approach
Operational Support
Help schedule technicians and contractors
Assist with reviewing maintenance reports and logging follow-up actions
Prepare client notices, newsletters, and general correspondence
Support onboarding of new developments and properties
Upload and maintain information within the CRM system
Financial & Data Support
Assist the accounts team with data entry and document preparation
Help produce routine reports and statements
Maintain organised digital filing systems
Ensure client and supplier information is kept up to date
Interdepartmental Assistance
Provide flexible support to Property Management, Operations, Accounts, and Real Estate
Help track ongoing tasks and service requests
Contribute to improving internal processes and client experience
Assist with preparation for meetings and internal projects
Skills & Experience
Essential
Strong customer service and communication skills
Professional and confident telephone manner
Excellent organisation and time management
Comfortable with office technology and software
High level of attention to detail
Ability to prioritise multiple tasks
Desirable
Experience in property, facilities, or service industries
Familiarity with CRM or property software
Experience coordinating contractors or schedules
Basic knowledge of financial processes
Personal Qualities
Friendly, professional, and solution-focused
Able to remain calm in a busy environment
Team-oriented with a helpful attitude
Reliable and discreet
Confident representing the company to clients
Remuneration & Additional Income Opportunities
Participation in commissions is optional and not a requirement of the role
Career Development
We are a growing organisation with genuine long-term opportunities. Previous team members who began in this position have progressed into more senior roles within the business, including:
Property Management
Accounts and finance
Operations and maintenance coordination
Real Estate sales and lettings
This role offers an excellent foundation for anyone looking to build a stable career within a professional and expanding company.
How to Apply
If interested, please send your C.V/Resume to enquiries@qualitas.com.cy. Thank you.
Job Categories
Office Administration
Posted: 5 Sep 2026Expires: 5 Oct 2026Ref. No. 7011504
bbf: is one of the leading and fastest growing companies in the property market in Cyprus and Greece. We offer a wide range of services to our clients, including property sales, rentals, property management, construction, and other related services. At present, bbf: is expanding the internal team, and we are looking for a Front Desk Receptionist/ Administrator to join us in Limassol.
