Job Description

CareerFinders, on behalf of our client, an international Group of Companies with diverse business interests, we are seeking to recruit an Office Administrator to join their growing team based in Nicosia. As an Office Administrator, your role will focus on the provision of administrative support, including managing calls, calendars, correspondence, and office supplies, helping to facilitate the smooth running of the office. An academic background relating to Secretarial Studies, Business Administration or similar will be considered an advantage, and you will need to hold proven experience in a relevant role, with outstanding organisational, communication, and time management skills. Sound knowledge of MS Office is required, along with fluency in both Greek and English. An attractive remuneration and benefits package is on offer based on skills and experience, which includes a 13th Salary, Medical Insurance and flexibility with working hours.  

 

Key Duties/Responsibilities: 

• Manage phone calls, team calendars, and correspondence.
• Preparing letters and other types of standard documents, presentations, and reports.
• Organize meetings and preparing supporting materials.
• Organizing office documents and creating registers.
• Scheduling appointments and coordinating events as necessary.
• Ensure a smooth run of the reception and the whole office.
• Assist with travelling arrangements and booking (flights, accommodations).
• Track stocks of office and kitchen supplies, stationery, equipment, and place orders when necessary, and manage office budget.
• Maintain the reception, common, and conference areas clean and tidy.
• Welcoming visitors and providing refreshments.
• Administrative support for the whole team when required.
• Taking over the deliveries of the documents as well as sending of the documents and packages.
• Assisting for the set up and general organisation of the other offices when required.
• Visiting other offices or local authorities and collecting/delivering correspondence, mail etc. when required.
• Communication with relevant authorities about Company’s update of details.
• Any other relevant duties as assigned by Management.

 

Key Skills/Experience: 

• A diploma in Secretarial Studies, Business Administration, or a related field is desirable, but not essential.
• Solid work experience as a secretary, office manager, administrator or in any other similar role.
• Proficient with Microsoft Office (Word, Excel, PowerPoint).
• Excellent time management and communication skills, both written and spoken.
• Strong organizational and time-management skills.
• Capable of working on their own initiative and under pressure.
• Pleasant personality.
• Team-player.
• Fluency in English and Greek (verbal and written).

 

Key Benefits: 

• Attractive salary based on skills and experience.
• 13th Salary.
• Medical Insurance.
• Flexible working hours.

 

How to Apply

To apply for this vacancy, please send your CV, along with any covering letter to jobs@careerfinders.com.cy quoting the reference number ERG7995. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to. By sending us your CV you are giving CareerFinders your consent to be contacted for this and any other suitable vacancies that we believe match your skills and experience. To view our privacy policy, please click www.careerfinders.com.cy/privacy-policy.     

 

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About Company

CareerFinders Recruitment Services Ltd

With offices in Nicosia and Limassol, CareerFinders was founded by two recruitment professionals with extensive industry experience both in Cyprus and Internationally. Our core business model is to provide superior recruitment services to both local and international clients and candidates, primarily throughout the Island of Cyprus. Built on foundations of quality, trust and experience our thorough, personal and tailored approach to recruitment assignments sets us above the competition and ensures that both employers and job seekers find that ideal match. The core industry sectors we service include, but are not limited to Accounting, Finance, Banking, Corporate Services, Engineering, Forex/Binary, Information Technology, Shipping, Legal and Oil & Gas.