Job Description

To apply for this vacancy please send your CV to careers@thecyprusshipping.com

Company Description

The Cyprus Shipping Company Limited has been involved in the shipping market since 1939. Based in Limassol, Cyprus, we are members of the Cyprus Shipping Association and BIMCO, with shipping in our DNA. Our commitment lies in finding the best possible solutions and offering integrated services to meet our customers' needs.

Role Description

We are looking for a proactive and organised Office Administrator / Personal Assistant to support the smooth day-to-day running of the office and assist senior management with a range of administrative and operational tasks.

The ideal candidate will be detail-oriented, professional and flexible, with a hands-on approach and the ability to take on a varied range of responsibilities, including office administration, finance and bookkeeping support, office procurement and Health & Safety coordination. The role also offers opportunities to take on broader office coordination and management responsibilities over time.

Key Responsibilities

• Support day-to-day office operations, including supply inventory, equipment maintenance and coordination with external vendors (e.g. cleaning, shredding, maintenance).
• Liaise with and support office support staff such as cleaners and drivers to help ensure smooth daily operations.
• Help maintain a clean, safe, and organised office environment and assist with daily office checks.
• Proactively manage office supplies and equipment, ensuring employee workstations are well-equipped and outdated hardware (e.g., pens, monitors, keyboards) is replaced as needed.
• Arrange and undertake office-related purchases and errands as required, including purchasing refreshments, beverages, stationary and other office necessities.
• Perform general administrative duties  including data entry, filing, scanning and maintaining well organised and accessible office records.
• Provide administrative support for finance-related tasks where required, including preparing and processing invoices, maintaining expense records, assisting with bookkeeping and organising financial documentation.
• Update and maintain mailing databases with new events, newsletters, or communications as required.
• Maintain accurate and up-to-date records in the company’s CRM system.
• Manage reception duties, including welcoming visitors, handling calls and mail, and maintaining a professional front-of-house environment.
• Provide administrative and scheduling support to senior management, including calendar management, meeting coordination, and follow up actions.
• Assist with travel arrangements, expense tracking, and ad-hoc personal or professional tasks as required.
• Assist with the coordination and administration of Health & Safety matters, including maintaining relevant records and documentation, coordinating training sessions, monitoring training requirements and assisting with office Health & Safety checks and compliance procedures.
• Perform other general administrative, operational and office support duties as reasonably required.

Requirements

• Excellent communication skills in both English and Greek, written and spoken.
• Previous experience in administration, reception, customer service or office support is a plus.
• Strong organizational, attention to detail, and a willingness to learn and take initiative.  
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office systems.
• High level of discretion when handling confidential information and a proactive, solution-oriented mindset.
• Flexibility and willingness to assist with a variety of office-related tasks and responsibilities.

Additional Skills

• Professional and positive attitude.
• Reliable, responsible and well-presented.
• Strong interpersonal and communication skills
• Ability to work independently and as part of a team

To apply for this vacancy please send your CV to careers@thecyprusshipping.com

How to Apply

To apply for this vacancy please send your CV to careers@thecyprusshipping.com

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About Company

The Cyprus Shipping Company Limited